I am enthusiastic to be applying for the Executive Assistant position. You’re looking for someone that comprehends the distinctions of managing C-level executives’ busy day and can proactively challenge issues. I have a sharp eye for detail and a determination to organize. My goal is making sure every day has a clear plan that is communicated clearly.
With over 24 years of related experience in a fast paced setting (12 years at C-Suite level), I have been praised for my time management skills, being hands-on and an expert at heavy calendaring, managing travel, managing staff, and preparing agendas. I have over 7 years of experience with payroll and EDB. When roadblocks happen, I am able to find alternative and effective plans. I am extremely detail oriented and able to coordinate and provide support to executives in professional and timely manner.
I am skilled in dealing with administrators and all levels of executive management and sensitive issues in a caring and professional manner. I am able to delegate and prioritize at a moment’s notice. I am a self-motivated, a professional with exceptional interpersonal and organizational skills. I pride myself on my problem-solving abilities using initiative and persistence, and always maintain integrity and loyalty. I feel my highest value to any executive is my ability to work independently, so their time is dedicated on the needs of the business.
I am looking to relocate back to Southern California for family and would welcome the opportunity to be considered for the position.
Thank you for taking the time to consider my application.
Executive Assistant to the Vice Chancellor
Mar 2018 -
- Working with UC faculty, senior campus and health system leadership across UCSF, UCOP, and the UC system as well as C-level corporate and non-profit leaders.
- Schedule meetings with relation to IP, inventors, venture capitalist, and corporate IP legalization
- Event planner, order catering, reserving space, and facilitate set up of events.
- Manage 10-12 Outlook calendars on daily basis/ heavy phones
- Reconcile reimbursements for all 45 staff, directors, and Vice Chancellor
- Coordinate and arrange executive level travel as needed (domestic/international)
Executive Assistant to the Chairm
Dec 2015 - Mar 2018
- Assistant to the Chair/Office Manager for the Department of Surgery
- Maintained confidentiality regarding sensitive data, patients lists, and financial information
- Locate and attach appropriate files to incoming correspondence requiring replies for the Chair.
- Manage Vice Chancellor’s complex and frequently changing schedule.
- Made travel arrangements including itineraries and meeting schedules.
- Event planner for departmental events
- Perform administrative duties, including heavy phones, data entry, while maintaining company standards
Executive Assistant to the Chair
Mar 2014 - Dec 2015
- Assistant to the Chair/Office manager for the Department of Surgery.
- Under the direction of the Chair, Associate Chair, and CAO, serve as manager for the staff along with the Chair’s office and programs directed by the Chair’s office.
- Heavy communication with faculty, chairs, deans, other senior leadership within UCSF, and other governmental agencies at the C-level
- Event planner for departmental events internal and external.
- Interacted with patient donors and recipients.
- Arranging/ booking of complex international and national travel for the chair to UC-related and non-related conferences.
Executive Assistant to the Chair/Analyst/Office Manager
Aug 2008 - Mar 2014
- Assistant to the Chair/Executive Vice President UCLA Health System, Assistant to the Chair/Manager.
- Under the general direction of the Chair and CAO, serve as the manager for the staff assigned to 120 faculty, CRNA, examining and staff physicians, along with the Chair's office and the programs directed by the Chair's office.
- Manage others involved in preparation of these materials as assigned.
- Manage the administration of Wednesday Grand Rounds lecture series, including, but not limited to the preparation of monthly agendas, coordination, formatting, and training in the use of interactive audience response systems, travel, honorariums, and reimbursements of guest speakers.
- Manage and monitor the MD CI-CARE program by distributing feedback cards to patients and their
- Arrange and prepare for monthly practice plan and faculty meetings.
- Transcribe and distribute minutes to faculty.
- Assist CAO and/or residency coordinator to prepare material needed for periodic accreditation review of medical, educational, and/or other departmental programs.
- Interview, provide recommendations for hiring new faculty assistants.
Bachelor's Business Administration
Mar 2013 -