2 jobs found

Overview Under general direction from the CFO and Controller, the Manager of Accounts Payable is responsible for coordinating and managing the accounts payable functions of the Organization. Primary duties are to assure accounts with vendors are effectively managed, paid the proper amounts, and that the expenditures are charged to the proper accounts in an accurate and timely manner. Responsibilities Manage the processing, scheduling and prioritizing of accounts payable functions, in addition to developing, implementing and maintaining all systems in accordance with existing Youth Policy Institute’s policies and procedures and Generally Accepted Accounting Principles (GAAP), ensuring compliance with Federal OMB Circulars regarding spending rules and regulations. Manage accounting functions including maintenance of general ledger, accounts payable, accounts receivable, and project accounting; ensures accuracy and timeliness. Manage monthly closing of financial records and posting of month-end information; ensures accuracy of financial statements. Oversee all Customer Vendor Relations. Oversee the AP disbursement group which handles all check disbursements. Prepares and recommends operating and personnel budgets for approval. Monitors spending for adherence to budget, recommends variances as necessary.  Oversee 1099 and tax related matters, such as collecting and reviewing documents and payments made to new vendors, following up on missing W-9s, performing annual 1099 reports and analysis, implementing corrections, and creating electronic files for submission to IRS. Enters status change information into project accounting software to ensure employee information is accurate and up to date. Provides accounting assistance to project managers and operations staff; responds to financial questions and concerns to meet business needs. Acts as a liaison between the company, government and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes. Selects and hires employees for the groups mentioned above. Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions. Motivates and rewards employees including providing salary increases, bonuses and promotions within allocated budgets and company guidelines. Perform other duties and tasks, as assigned. Qualifications Bachelor’s degree in Accounting, or closely related Finance or Business field preferred. (5) + years of progressive AP experience and (2) years Supervisory experience. Understanding of Generally Accepted Accounting Principles (GAAP), as well as Federal OMB Circulars. Must have large ERP AP system experience, with strong preference to Concur and Oracle. Proficient in MS Office, specifically Intermediate to Advanced Excel skills. Experience with government grants preferred. Strong interpersonal skills for interacting with accountants, clients, and upper management at all levels. Strong analytical and problm-solving skills. Good presentation skills for educating internal clients on accounting principles. Good planning and organizational skills to balance and prioritize work.

Overview The Controller oversees and provides direct supervision to the Accounting Department, reporting directly to the Chief Financial Officer and supports the Executive team and Senior Leadership in the financial management of the organization in all aspects.   Responsibilities Essential Managing Duties: Manage and lead the Accounting Department’s operating functions, in addition to developing, implementing and maintaining the design of an organizational structureadequate for achieving the department's goals and objectives. Oversee all systems in accordance with the organization’s existing policies and procedures and Generally Accepted Accounting Principles (GAAP), ensuring compliance with Federal OMB Circulars regarding spending rules and regulations. Spearhead accounting activities to prepare, analyze and report financial statements for the organization’s entities and affiliates, including managing outsourced functions. Oversee the accounting operations of subrecipients and subcontractors as necessary especially their control systems, transaction-processing operations, and policies and procedures. Assess and implement systems and strategies for growth, improvement and efficiency. Maintain a documented system of accounting policies and procedures. Transactions: Ensure that accounts payableare paid in a timely manner. Ensure that all reasonable discounts are taken on accounts payable. Ensure that accounts receivableare collected promptly. Process payroll in a timely manner. Ensure that periodic bank reconciliationsare completed. Ensure that required debt payments are made on a timely basis. Maintain the chart of accounts. Maintain an orderly accounting filing system. Maintain a system of controls over accounting transactions.   Reporting: Issue timely and complete financial statements. Recommend benchmarks against which to measure the performance of company operations. Calculate and issue financial and operating metrics. Manage the production of the annual budget and forecasts. Calculate variances from the budget and report significant issues to management. Provide for a system of management cost reports. Provide financial analyses as needed, for capital investments, pricing decisions, and contract negotiations.   Compliance: Coordinate the provision of information to external auditorsfor the annual audit and information returns. Monitor debt levels and compliance with debt covenants. Qualifications Bachelor’s degree in Accounting, Finance or Business Administration required. (10) + years of progressively responsible experience for a major company or division of a large corporation. Certified Public Accountantor Certified Management Accountant strongly preferred. Must have large ERP AP system experience, with strong preference to Concur and Oracle. Proficient in MS Office, specifically Intermediate to Advanced Excel skills. Knowledge of GAAP, GASB requirements, and Federal OMB Circulars. Experience with government grants preferred. Excellent communication, organizational and interpersonal skills, as well as the ability to work under deadlines, manage priorities, delegate tasks, and complete assigned tasks with minimal management follow up.