3 jobs found

The  Director of Events & Special Projects  is a highly collaborative, proactive, resourceful professional who provides expertise, guidance and oversight of signature events and projects for the Advancement department. This position works closely with the Assistant Vice President, Advancement as well as volunteer partners to plan and execute successful events that engage and steward major donors and board members.This position will manage event logistics and entertainment for: two annual Music Center fundraising events (annual gala/Soiree and The Music Center’s Spotlight Finale), President’s Circle donor events, an annual Leadership Dinner, and major gift cultivation dinners as well as select stewardship events and special projects. The Director will report to the Assistant Vice President, Advancement and work closely with other departments, including but not limited to TMC Arts, Scheduling and Events, Security, and Guest Services; on-site and off-site vendors, including Patina Restaurant Group; and volunteer donor leadership and event committees. Close coordination with and management of event vendors and consultants is required.  While not a supervisory relationship, the Director of Events & Special Projects will work closely with the Senior Coordinator, Events & Projects on the annual gala/soiree, The Music Center’s Spotlight Finale event, and other high-end donor events and projects. PRINCIPAL DUTIES AND RESPONSIBILITIES: • Oversee all event logistics and entertainment for the following events: two annual Music Center fundraising galas (Spotlight Finale Dinner and Soiree), President’s Circle donor events, an annual Leadership Dinner, major gift cultivation dinners and select stewardship events • Responsible for annual fundraising goal of $500,000 net for the Soiree, working in collaboration with fundraisers and volunteers. • Support the Senior Director of Annual and Leadership Giving in achieving annual fundraising goal of $800,000 for the Spotlight program. • Independently manage all event details, including but not limited to the following duties: o Lead and plan, with advice and consent from senior leadership, the event design, program, and entertainment, including artist management. o Engage program honorees, presenters and performers, prepare program scripts and participant remarks as needed, oversee preparation of event briefings for The Music Center leadership, and create and obtain donor awards and recognitions. o Oversee events logistics to include booking event space, catering, audiovisual, travel arrangements, décor and event signage.  o Manage and coordinate the on-site production and wrap up for events. o Lead strategy in consultation with frontline fundraisers to secure donors and other sponsors to support events. o Identify and solicit in-kind donations (i.e. wine, décor, etc.) from vendors for major events. o Serve as a liaison with vendors on event related matters and facilitate negotiation of event contracts. o Prepare and independently manage events budgets, track event expenditures (including monitoring of check requests, deposits, invoicing and reporting), and provide on-going financial progress reports for each event. o Create a suite of event materials, both digital and print, including save-the date, patron letter and invitation.   o Coordinate the event invitation process, including requesting the appropriate list data, contracting and communicating with mail houses, and overseeing small in-house mailings. o Prepare communications related to events, including donor correspondence and internal event briefings. o Oversee tracking of event communications and RSVPs in the database. o Oversee event seating for patrons. o Work closely with Marketing department to create and update event webpages, social media, e-blasts, and other materials. o Create follow up plan for donors and volunteer leadership including phone calls, emails, acknowledgement letters, gifts, etc. Work closely with front-line fundraisers to ensure proper outreach and follow up with guests and donors after each event. o Facilitate the creation of the printed program. • Conduct on-going research in order to remain current on event-related trends by proactively gathering information, making site visits of other venues, and reaching out to local and national arts institutions for benchmarking. • Maintain a library of suggested vendors and create and update event check lists. • Propose and implement new ideas to improve the event planning and execution process.  • Lead and execute high-quality donor trips working with external vendors and contractors, including responsibility for planning and oversight of all travel logistics, communications, meetings, events, and trip activities.  • Other duties as assigned.  QUALIFICATIONS AND REQUIREMENTS: • Bachelor's Degree or equivalent experience. • 8 years of experience managing special events and volunteer committees. • Ability to effectively manage multiple projects and work assignments with competing priorities. from a variety of staff and volunteers, and effectively accomplish projects within deadline. • Excellent communication skills, including writing, presenting, and proofreading skills. • Excellent interpersonal skills both in person and by phone, with a high degree of professionalism. • Exceptional customer service ethic, diplomacy and tact; must be discreet with confidential information. • Proficient using the latest versions of Microsoft Word, Excel, Outlook, PowerPoint, and Access as well as mail merges and web searches. • Expertise working with Tessitura, Raiser's Edge, Millennium, or similar fundraising relational database system a plus. SALARY RANGE: This is a full-time exempt position; salary is commensurate with experience.   How to Apply jobs@musiccenter.org https://www.musiccenter.org/ HOW TO APPLY: To be fully considered for the position, please submit a cover letter, resume, and salary expectation to: Jobs@musiccenter.org  or fax (213) 972-8029. EQUAL OPPORTUNITY EMPLOYER  

The HIV/AIDS epidemic is not over, especially in Black communities. Would you like to be a part of the solution? The Black AIDS Institute (BAI) is looking for a highly skilled and self-motivated Training & Capacity Building Manager to help us end HIV and AIDS. The Training & Capacity Building Manager is an essential part of the Black AIDS Institute's leadership team.  Under the supervision of the Deputy Director, the Training & Capacity Building Manager leads the organization as its chief HIV prevention and care expert and is responsible for increasing the capacity of health care organizations, health departments, and partner agencies to understand, engage, and utilize innovative HIV strategies and science to effectively respond to HIV in Black communities across the U.S. This position leads the development, implementation, and evaluation of all BAI’s HIV treatment and prevention trainings, capacity building and internship programs. This position manages 2-3 staff and 3-5 interns. The Training & Capacity Building Manager will work extensively with health care organizations, health departments, and local communities across the country to increase the number of Black Americans reaching HIV viral suppression.      Job Location:                         Los Angeles, California preferred, remote optional   Reporting Relationship:       Deputy Director   Supervisory Relationship:    Program Coordinators, Specialists, and Interns   Agency-wide Duties and Responsibilities: ·        Supports the mission, vision, and values of the Black AIDS Institute ·        Complies willingly with all organizational policies and procedures ·        Supports and facilitates positive interaction with others by exhibiting: o       Initiative and ownership of work o       Individual maturity o       Respect for others o       A team-centered and asset-based approach o       Maintenance of confidential information ·        Participates in appropriate professional development programs to attain and maintain competency   Position Specific Duties/Responsibilities: ·        Lead the development and implementation of in-person and long-distance strategies to deliver effective HIV trainings and technical assistance to health care organizations, health departments, and partners ·        Develop training, technical assistance, and related evaluation tools ·        Facilitates meetings and building consensus with staff and other stakeholders ·        Design and conduct program evaluation and outcome assessments ·        Develops HIV-related low-, medium- and high-intensity curricula for adult learners Establishes strategic programmatic goals by gathering pertinent business, financial, service, and operations information; identifying and evaluating trends and options; choosing a course of action; defining objectives; evaluating outcomes ·        Plan, implement and supervise key aspects of BAI training programs. This includes, and is not limited to: monthly webinar Brown Bag Lunch Series; year-long fellowship programs including the African American HIV University (AAHU); Black Treatment Advocates Network (BTAN) trainings; United States Conference on AIDS and other conferences; learning collaboratives; HIV Certification Program; BAI Internship Program; and other training and capacity building programs as determined ·        Collaborate with other BAI departments as part of the BAI leadership team to ensure cohesiveness and excellence in overall program development and execution ·        Displays an ability to manage multiple tasks using independent judgment and discretion ·        Works independently and accurately in a high-paced, deadline-oriented environment; ability to work under pressure while exercising discretionary judgment and making decisions when necessary with minimal direct supervision ·        Any other duties needed to help drive our vision, fulfill our mission, and abide by our organization’s values ·        Some travel required   Required Qualifications:   ·        Minimum of 3 years’ experience conducting training and capacity building programming ·        Minimum 2 years’ management experience ·        Bachelor’s degree in Public Health, Social Work, Health Promotion, Health Administration, or related field     Preferred Qualifications: ·        Master’s degree in Public Health, Social Work, Health Promotion, Health Administration, or related field ·        Strong evaluation experience ·        High level proficiency in Windows and Microsoft Office applications (Word, Outlook, PowerPoint and Excel) ·        Excellent oral, written, interpersonal communication, public speaking and presentation skills ·        Expertise in adult learning theory and instructional design ·        Expertise in in-person and long-distance curriculum development and delivery ·        Excellent training and facilitation skills ·        Demonstrated understanding of the structural and cultural issues related to HIV/AIDS prevention and treatment among Black people and Black LGBTQ communities ·        Strong project management skills ·        Ability to exercise discretion and tact in all interpersonal contacts and maintain confidentiality at all times ·        Ability to work effectively with people of diverse ethnicities, ages, sexual orientations, and gender identities   Physical and Sensory Requirements:   •           Ability to read, write and converse in English •          Ability to communicate efficiently with staff, stakeholders, and vendors •          Ability to remain calm and composed under stress •          Bending, lifting, grasping, fine hand/eye coordination, pushing/pulling, and/or prolonged sitting/standing •          Ability to respond to telephones and other auditory stimulation •          Ability to organize •          Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements)   Benefits The Black AIDS Institute offers a competitive benefits package including medical, dental, 401K and tuition reimbursement.   Level of Language Proficiency Ability to read, write and converse in English.   How to Apply humanresources@blackaids.org https://blackaids.org/ To apply, submit a  cover letter, resume  and original  curriculum or training sample  to  H uman Resources. Email subject line should read “Training & Capacity Building Manager.” Incomplete submissions will not be considered. Black folks, LGBTQ+ people, People Living With HIV, and people who hold more than one of these identities are highly encouraged to apply. Initial screenings have begun and will continue until the position is filled. No phone calls please.

Cal Wellness is seeking a Grants Administrator to facilitate and manage the administration of grant requests, from submission of a proposal through the distribution of grant funds. This position will be an important member of the new Grants Management team, which is re-envisioned to be a key strategic partner to teams across the foundation and dedicated to helping the foundation fulfill its mission by making impactful, data-driven decisions. This position requires a strong commitment to accuracy and compliance as well as the ability to envision, recommend, and implement process improvements. The Grants Administrator works in tandem with a counterpart to support the efficient and effective grantmaking operations at the foundation. The ideal candidate will be inspired by the foundation’s commitment to diversity, equity and inclusion.  There will be opportunities for this position to proactively build on the recent implementation of an online grants management system to help streamline processes and improve organizational performance. This position can be in either our Los Angeles or Oakland offices, with some travel required between offices and other meetings/conferences.   KEY RESPONSIBILITIES Administer all grant recommendations from submission to approval, which includes conducting data entry and coding, due diligence, scheduling reporting requirements and payments, and ongoing cross-departmental workflow management Manage quality control processes and data integrity in the grants management system (foundationCONNECT), ensuring accuracy of grant and other CRM-related data. Envision, recommend, and implement process improvements. Prepare all grant-related correspondence for review including grant agreements, payment transmittal letters, and reporting notifications. Partners with the Finance team to administer weekly grant check requests and processing; Support the Director of Grants Management to manage all discretionary and matching gift fund distributions. Oversee nonstandard grant transactions and other anomalies related to grantmaking (including amendments, etc.) Maintain and enhance a strategic partnership with Programs staff throughout the grantmaking process, with a special focus on pipeline management and budget allocation tracking. Contribute to a truly interconnected, cross-departmental working environment by proactively collaborating with the Programs, Finance, Public Affairs, Executive and Operations teams on strategic initiatives. Ensure compliance with current IRS charitable giving guidelines and foundation-specific policies; Contribute to Grants Management’s customer service initiatives for both internal and external stakeholders, especially for the foundation's grantee portal and all grantmaking policies and practices. Assist with identifying issues and improvements to the grant-making process. Assist with grants database enhancement, clean-up, and maintenance. Assist in training staff and grantees as needed on technology or policy issues and procedure changes that affect them. Assist with the preparation and production of all grantmaking-related reports and memos for the foundation. Communicate with grantees and internal staff to facilitate timely handling of all grant related matters.   CANDIDATE PROFILE Minimum of 2 years of relevant work experience required; nonprofit, philanthropy, or grants management experience preferred. Self-motivated, strategic thinker with a strong commitment to collaboration and relationship building. Excellent communication skills, with the ability to create warm and impactful relationships with potential grantees, other non-profit professionals, staff, trustees and consultants. Proficiency in Microsoft Office Suite (Excel, Outlook and Word). Experience with data entry and database management (foundationCONNECT/Salesforce a plus). Exceptional organizational skills and attention to detail. Demonstrated experience in successfully managing concurrent multiple projects. Travel Occasional domestic travel, primarily between foundation offices in Los Angeles and Oakland, California and other meetings/conferences.     Core Competencies The ideal candidate will embody Cal Wellness’ core competencies: Live our Core Values: Respect, Integrity, Accountability, Equity, Stewardship, Excellence, Learning, and Trust. Drive Towards Innovation: Be bold. Experiment and learn from both successes and failures. Make a Difference: Yes, we can. Own our responsibilities and our ability to make positive change. Contribute to One Team: We’re in this together. Our success is a collective effort. Show Courage: Be thoughtful but act on your convictions. Be open to feedback.   Benefits Highlights from our benefit package include: a variety of health plans, a generous 401(k) retirement savings plan, paid time off, professional development and educational opportunities, matching gifts, and the opportunity to work at a mission and values driven organization. Salary $63,000 - $75,000