Jul 22, 2019
Coro Southern California is a nonpartisan nonprofit organization focused on cultivating the next generation of diverse leaders through hands-on, collaborative, cross-sectoral learning. With substantive programs for youth, recent college graduates, and professionals, we cultivate emergent leaders at all stages of their lives and careers. Graduates come away from Coro with a deeper understanding of how the region works, the leadership skills to contribute to its success, and a network of engaged and influential alumni to help them reach their goals. Coro is a collaborative community with a shared belief that a single person, with the right knowledge, skills, and network, is what will make Southern California a better place for all who live and work here. About the Position The Coro Program and Operations Manager oversees all administrative and operations support aspects of Coro’s organization-wide systems as well as within existing programs, including the Youth Fellows Program, Lead LA, and Women in Leadership. Job Responsibilities Operations Management Track all payments receivable, including program tuition, contract service fees and donations. Create and communicate ongoing operations reports to the Executive Director Prepare and disburse payments to vendors Deposit, record and file checks received Track and pay monthly credit card and insurance balances Submit check requests and track invoicing for all payments due Manage staff reimbursement requests--manage filing of receipts, tracking of transaction type, and check request Monitor and record online donations and income on a weekly basis Create invoices, manage correspondence, and track all outstanding balances Record all transactions involving disbursements and/or accounts payable and receivable Assist accountant in reconciling and auditing accounting data in preparation of monthly financial statements including: credit card transactions, bank reconciliation, insurance payments, online income, staff reimbursements, etc. Properly code charges for posting cost Interpret contracts provisions in order to identify allowable/non-allowable expenditures Check and review audited vouchers to ensure accuracy and conformance to established accounting procedures Provide tax forms and reporting documents to donors Oversee and manage all insurance policies Complete renewal forms for all insurance and employee benefit programs at Fiscal Year End Update and streamline operations as needed Oversee yearly auditing process in collaboration with the Executive Director Develop systems to streamline operational processes for the organization Order and track all supplies Manage board meetings and retreats, including printing and preparation of materials, food order and other logistics Program & Event Support Oversee all logistical elements of Coro’s part-time programs and events, including but not limited to, material preparation, facility bookings, catering orders, and logistical communications Order and track program supplies Serve as support staff in the training or event room, including set up / clean up and materials distribution Oversee all Project Fees for Fellows Program, including all invoices, reports and collection, in collaboration with the FPPA Director Office Management Serve as receptionist, answering and directing phone and email inquiries Assist staff in administrative tasks Open, sort and route incoming mail and prepare outgoing mail Order and track office supplies Support Executive Director with scheduling as necessary Oversee maintenance and management of operational systems, including phone, printers, computers Database Management Update and maintain contact database utilizing the Salesforce platform. Desired Qualifications BA or BS Degree required Prior experience in office management, operations, and/or administrative support Strong verbal and written communication skills Strong project management skills Comfortable with autonomy and directing own projects Flexibility to adapt to changing demands and priorities How To Apply firstname.lastname@example.org http://www.corola.org Please submit a cover letter and resume to email@example.com with the position title in the subject line.
Coro Southern California Los Angeles, CA, USA Programs