Jan 02, 2019

Accounts Payable Manager, Los Angeles, CA - nonprofit jobs

  • Youth Policy Institute
  • Hollywood, Los Angeles, CA, USA
Finance Youth services

Job Description


Under general direction from the CFO and Controller, the Manager of Accounts Payable is responsible for coordinating and managing the accounts payable functions of the Organization. Primary duties are to assure accounts with vendors are effectively managed, paid the proper amounts, and that the expenditures are charged to the proper accounts in an accurate and timely manner.


  • Manage the processing, scheduling and prioritizing of accounts payable functions, in addition to developing, implementing and maintaining all systems in accordance with existing Youth Policy Institute’s policies and procedures and Generally Accepted Accounting Principles (GAAP), ensuring compliance with Federal OMB Circulars regarding spending rules and regulations.
  • Manage accounting functions including maintenance of general ledger, accounts payable, accounts receivable, and project accounting; ensures accuracy and timeliness.
  • Manage monthly closing of financial records and posting of month-end information; ensures accuracy of financial statements.
  • Oversee all Customer Vendor Relations.
  • Oversee the AP disbursement group which handles all check disbursements.
  • Prepares and recommends operating and personnel budgets for approval.
  • Monitors spending for adherence to budget, recommends variances as necessary. 
  • Oversee 1099 and tax related matters, such as collecting and reviewing documents and payments made to new vendors, following up on missing W-9s, performing annual 1099 reports and analysis, implementing corrections, and creating electronic files for submission to IRS.
  • Enters status change information into project accounting software to ensure employee information is accurate and up to date.
  • Provides accounting assistance to project managers and operations staff; responds to financial questions and concerns to meet business needs.
  • Acts as a liaison between the company, government and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes.
  • Selects and hires employees for the groups mentioned above. Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions. Motivates and rewards employees including providing salary increases, bonuses and promotions within allocated budgets and company guidelines.
  • Perform other duties and tasks, as assigned.


  • Bachelor’s degree in Accounting, or closely related Finance or Business field preferred.
  • (5) + years of progressive AP experience and (2) years Supervisory experience.
  • Understanding of Generally Accepted Accounting Principles (GAAP), as well as Federal OMB Circulars.
  • Must have large ERP AP system experience, with strong preference to Concur and Oracle.
  • Proficient in MS Office, specifically Intermediate to Advanced Excel skills.
  • Experience with government grants preferred.
  • Strong interpersonal skills for interacting with accountants, clients, and upper management at all levels.
  • Strong analytical and problm-solving skills.
  • Good presentation skills for educating internal clients on accounting principles.
  • Good planning and organizational skills to balance and prioritize work.

Title / Level of Responsibility


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