Dec 02, 2018

Assistant Director, Los Angeles Promise Neighborhood in the Promise Zone, Los Angeles, non-profit jobs

  • Youth Policy Institute
  • Los Angeles, CA, USA
Programs Youth services

Job Description

Overview

The Youth Policy Institute is currently seeking an Assistant Director to manage multiple programs/services and initiatives for its Los Angeles Promise Neighborhood in the Promise Zone. The Los Angeles Promise Neighborhood in the Promise Zone will transform communities within the Promise Zone through a continuum of cradle-to-college-and-career services and will be a zone of choice for families with a wide range of high-quality school options including traditional, charter, pilot and partnership schools. The centerpiece of the Los Angeles Promise Neighborhood in the Promise Zone is an innovative public-private partnership that blends diverse funding streams around a core set of outcomes and objectives. The Los Angeles Promise Neighborhood in the Promise Zone is transforming 8 neighborhood schools into full-service community schools focusing on student proficiency and family supports through the college and career pathway.  The Assistant Director will work closely with the department’s leadership team, other department managers, fiscal department, development department, research and evaluation, and quality assurance team. The Assistant Director will serve as an integral part of the department management team and will provide day-to-day oversight of school site programs, services, and staff to ensure programs are successful and grant requirements are met. The Assistant Director will be responsible for ensuring services are accessible, high quality, and align with overall grant outcomes.  The Assistant Director will work with local schools, community-based organizations, elected officials, and community leaders and residents to implement collaborative solutions in order to meet multiple program outcomes.   This individual will be flexible and personable, able to balance multiple projects at once, and handle all issues and concerns in a professional manner. The Assistant Director will be responsible to travel to various school sites and service sites to ensure proper program implementation. This individual will be comfortable having difficult conversations, working in a close-knit team, and willing to take on additional projects as necessary to support greater community results overall.

Responsibilities

  • Direct short-term and long-range planning to support strategic programmatic goals.
  • Direct supervision and support to management staff; community school coordinators, instructional specialists, indirect oversight for academic tutors/Promise Corps Members located throughout 8 school sites; hire, train and develop staff.
  • Determine and approve staffing requirements, and interview, hire and train new employees.
  • Ensure protocols are followed for all programs and that programs and services meet outcome expectations; troubleshoot as needed.
  • Coordinate the aligned collection and input of evaluation data used to measure ongoing program effectiveness of services and program outcome measures
  • Utilize data and research to develop solutions and strategies to meet grant goals.
  • In conjunction with the Director, work with corresponding budget(s) that support both the short-and the long-term objectives of the grant.
  • Develop, manage, and coordinate documents needed for alignment internal and external program audits and compliance requirements.
  • Produce reports requested and Support the timely submission of all required reports and supporting materials.
  • Assist with department-wide staff development including preparation for and facilitation of trainings.
  • Support with the development of department guidelines, procedures, methods for oversight, short-term objectives, and long-range goals to improve the department.
  • Conduct staff performance evaluations and provide ongoing feedback to employees.
  • Travel between offices, and school sites.
  • Maintain a professional attitude, confidentiality, and respect cultural differences.
  • Report workplace injuries and illnesses promptly via the appropriate forms.
  • Serve as Grant Monitor for contracted partners and ensure outcomes are met.
  • Establish relationships with community leaders and public officials.
  • Other duties as assigned.

Program Management: 

  • Manage the implementation of academic support and community school initiatives, serving students, school staff, and teachers at 8 Promise Neighborhood Schools.
  • Manage the Instructional Specialists team in developing and implementing support services and teaching and learning initiatives that increase each student’s potential for success.
  • Demonstrate successful execution of strategies for programming and services.
  • Coordinate with other agencies and schools; work in collaboration to form mutually beneficial relationships and to expand services and opportunities for participants.
  • Conduct program and progress report evaluations to determine areas of potential improvement or policy change.
  • Creates logic models and use data to drive programmatic and management decisions.
  • Review data for alignment to outcomes and monitor programmatic progress and staff performance via data.
  • Plan and work with staff to implement workshops and activities that will help promote a college preparatory and career pathway.
  • Work with community partners, public officials, local schools, community residents and staff members to discuss issues, coordinate activities, and address problems.
  • Plan and direct activities such as community events, coordinating with other department leads as well as community leaders.
  • Liaise to ensure aligned internal data collection system, files and track documentation for accountability with grantors.
  • Conduct regularly scheduled department and team meetings, supervision, and trainings to motivate staff for success, promote team building, create professional and technical skill development, and establish and maintain effective working relationships.
  • Ensure the department meets client outcome, safety, quality, and financial goals and objectives.
  • Manage and monitor department programs audits to ensure compliance with established policies and procedures and other specified compliance requirements.
  • Prepare information for regulatory agencies when required.
  • Support the Community Engagement Manager with the implementation of the Parent Pathway to help increase awareness around Literacy gains, EL reclassification, and A-G admission requirements.
  • Work closely with school personnel to address barriers to learning by providing strategic support and coordinating appropriate trainings and/or resources; and;
  • Seek input from principals, teachers, school staff, parents, and students to determine student academic needs.
  • Work closely and collaboratively with the department employees to ensure consistent and comprehensive services to clients.
  • Liaison between school sites and YPI.
  • Participate in program related events (program culminations, press activities, community events, etc.)
  • Conduct consistent site visits to assure that services are delivered and well-coordinated.
  • Proofread and edit calendars, flyers and other marketing materials for content, grammar and spelling, and aesthetic appeal.

Qualifications

  • BA/BS degree required. Master's degree preferred.
  • At least 2 years of experience in a non-profit, social service, or school setting required.
  • Demonstrated knowledge of school district structure, operations, and dynamics, preferably with Los Angeles Unified School District.
  • Proven management and leadership capabilities, independent worker, keen attention to detail.
  • Knowledge of Common Core State Standards and commonly used assessment tools such as the SBAC, NWEA, and the Reading Inventory and Math Inventory.
  • Ability to work in a fast-paced, entrepreneurial environment.
  • Passion for working with and developing young adults.
  • Experience collaborating within and between organizational departments is preferred.
  • Experience preparing, planning, and implementing professional learning for adult learners.
  • Ability to work within a collaborative environment and with diverse populations.
  • Ability to communicate effectively in both oral and written form.
  • Ability to exercise sound judgment in making decisions.
  • Strong computer skills and a complete knowledge of Microsoft Office (Word, Excel, Access, PowerPoint, Outlook) and Google Apps (Drive, Docs, Sheets, Slides, etc.).
  • Must pass a criminal background check (Live Scan fingerprinting) prior to beginning employment.
  • Must present proof of being free of active Tuberculosis (TB) prior to beginning employment. All TB clearances must be conducted no more than 60 days prior to start of employment.
  • Must have access to reliable transportation.  If applicable, will be required to provide proof of current California driver license, acceptable driving record (current DMV H6 printout), and current liability auto insurance.

Title / Level of Responsibility

Director

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