Jul 10, 2018

Administrative Assistant II - nonprofit jobs - Los Angeles

  • The Roman Catholic Archdiocese of Los Angeles
  • Los Angeles, CA, USA
Administration / Clerical Religious Cause

Job Description

Catholic Schools

Posted 6/27/2018 until 9/6/2018

Description:

POSITION SUMMARY:

Under general direction, performs diverse administrative and secretarial duties in support of one or more senior Church officials or other executives. 

 

DUTIES AND RESPONSIBILITIES:

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

 

·         Uses word processing equipment/software to take and transcribe dictation, or type from handwritten material or rough draft copy; reviews drafts and finished documents to ensure correct grammar and spelling; edits for clarity or effectiveness.

·         Composes correspondence, reports and memos with minimal input from supervisor.

·         Acts as information source on department policies and procedures; interprets data and events; may develop new clerical methods to handle data and document procedures as necessary.

·         Performs research to obtain information; collates, organizes and summarizes data for review and action by others.

·         Takes minutes at meetings; transcribes; copies and distributes minutes to those attending meetings.

·         Maintains calendar; makes travel and hotel reservations for out-of-town travel; arranges and coordinates meetings and appointment schedules.

·         Tracks, manages and follows-up with schools on various annual reports and forms. Compiles data on spreadsheets or downloads reports and forwards to supervisor.

·         Maintains databases.

·         Receives, forwards and tracks reimbursements and invoices.

·         Assists supervisor in completing Event Request Forms and Liturgical Forms for special events. Assists in creating booklet for special liturgies, retreats or workshops.

·         Create and send Weekly Memo for Elementary and High Schools via MailChimp and manages contact lists on same software/platform.

·         Reviews and uploads monthly press releases.

·         Sets up and maintains confidential files and other records.

·         Coordinates meetings or events including developing/preparing invitations or other documents; prepares sign-in sheet and name badges, arranges/coordinates meeting places and refreshments/hospitality.

·         May perform written or verbal translation (English/Spanish) as necessary.

·         May perform routine office duties such as ordering and distributing supplies, answering and screening telephone calls, copying, collating and distributing reports, etc.

·         Assumes related duties as required.

Requirements:

MINIMUM QUALIFICATIONS:

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

 

  • Active member of a Roman Catholic faith community.

·         High school graduation or equivalent.

·         One year of college in a related field.

·         Minimum of four years experience in an increasingly responsible secretarial/administrative positions.

 

Knowledge, Skills, and Abilities

 

Knowledge of:

 

·         Basic computer skills including knowledge of current word processing, spreadsheet and database software.

·         English usage, grammar, spelling, and punctuation.

·         Archdiocesan policies and organization.

 

Skill in:

·         Written and oral communication skills.  For positions requiring bilingual skills, the incumbent must be fluent in English and Spanish or other required language.

·         Supervision.

·         Organization.

·         Long term planning.

 

Ability to:

 

·         Communicate effectively in written and oral form.

·         Develop and maintain effective working relationships.

·         Maintain tact, cooperation and confidentiality.

·         Operate telephone equipment.

·         Type 60 wpm in order to meet the requirements of the position.

·         Operate standard office equipment and computer.

·         Occasionally lift up to 20 pounds.

·         Sit for sustained periods of time on a daily basis.

·         Perform tasks requiring intermittent bending, stooping, and walking.

Sustain frequent movement of the fingers, wrists, hands, and arms.​

 

 

HOW TO APPLY:


Interested candidates must fill out an application, which can be found on our website at: http://archla.org/employmentpdf 

 

The completed application must be submitted, along with a resume to: 

employment@la-archdiocese.org 

 

Please submit the email with the following subject line: 

Your First & Last Name, Position applying for, Location​​​​​

 

Title / Level of Responsibility

Coordinator, Entry Level

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