Jun 30, 2018

Human Resources Coordinator

  • The Getty
  • Los Angeles, CA, USA
Human Resources Museums Libraries and Historical Sites

Job Description

Job Summary

Provides efficient assistance to help facilitate all HR functions and programs. This includes but is not limited to:  advanced administrative support, processing documents and materials, maintaining current employee records, onboarding, interacting with staff across the institution, and responding to HR related inquiries.

Major Job Responsibilities

  • Applies advanced knowledge of human resources to a variety of assignments of moderate complexity
  • Responds to employee questions related to benefits, established HR policies and procedures
  • Performs HRMS data management activities, including initiating transactions and running reports
  • May assist with the employment process by screening applicants
  • Manages new-hire process and paperwork, including background screens, communicating with new hire, collecting necessary information/documents, processing in accord with established procedures, etc.
  • Coordinates the onboarding and exit processes and conducts orientations
  • Assists in the management of leaves of absence, generates appropriate correspondence, tracks leaves, and maintains files as appropriate
  • Maintains human resources related files, including employee files, and recruitment files
  • Provides general administrative/project support for human resources 
  • Ensures all regulatory requirements are met with respect to areas of responsibility

Qualifications

  • Bachelor’s degree preferred
  • Minimum 4-5 years related experience
  • Knowledge of Human Resources processes and best practices
  • Experience with human resources data base management system
  • Ability to work with ATS software
  • Outstanding communication and interpersonal skills
  • Strong organizational and time management skills
  • Advanced knowledge of leave of absence administration (required notices, calculating eligibility, etc.)
  • Recruiting experience in a high volume HR office

Knowledge, Skills and Abilities

  • Excellent oral and written communication skills
  • Strong interpersonal and customer service skills
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive personal information with sound judgment and discretion
  • Ability to work independently, consistently follow through with projects and assignments and meet deadlines
  • Strong attention to detail and accuracy
  • Strong computer skills, including experience with office software, email applications and human resources management systems, such as PeopleSoft, applicant tracking and performance management systems

Title / Level of Responsibility

Coordinator

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