Apr 15, 2018

Program & Administrative Coordinator

  • Walk With Sally
  • El Segundo, CA, USA
Programs Nonprofit-Social Services

Job Description

Walk With Sally (WWS), a 501c3 non-profit organization dedicated to providing mentoring support programs and services to children of parents (or with siblings) with cancer, is seeking a full-time (Monday – Friday 9am – 5:30 pm) Spanish Speaking, Program & Administrative Coordinator. This position will be responsible for the overall support and assistance to the Program Staff, helping to support programs, services, and project plans.



The primary responsibilities of this position include:



  • Conduct intake interviews and attend in-service meetings with children and families referred to the mentoring program and/or services
  • Assist with the development and management of relationships with local schools and community-based organizations
  • Communicate with prospective mentors, current mentors, and families to ensure all necessary information (i.e. applications, background checks, participation surveys) are completed and received by WWS in a timely manner.
  • Coordinate monthly orientation sessions (“welcome sessions”) aimed at providing information about Walk With Sally
  • Assist with the logistics and administration of monthly Mentor Trainings
  • Assist with the organization of quarterly Friendship Activities for mentors, mentees, families and volunteers as a group (e.g., bowling trips, pizza parties, amusement park excursions, end-of-year events etc…)
  • Assist and coordinate the matching process of mentees and mentors in the Mentoring Program
  • Organize and maintain timely and accurate information within the organization’s various databases – Salesforce, smugmug, google doc, dropbox
  • Maintain and update program blog on a regular basis
  • Actively contribute to the program’s expansion and development in new communities
  • Attend community events to help promote Walk With Sally programs
  • Assist with other programs including: HeART to Home Program: An Expressive Arts Program, Molly’s Corner, and Temporary Family Support
  • Work with the Program staff to monitor and maintain program quality on an ongoing basis
  • Complete other duties and activities as needed



  • Provide general administrative and clerical support including mailing, scanning, and copying.
  • Manage agenda and calendar for organization meetings
  • Ensure online event calendar is updated on a regular basis
  • Communicate with building management and other vendors as needed
  • Research and secure all in-kind donations for events as needed
  • Solicit, either by letter, phone, or in-person and ask for a repeat of previous year's in-kind donation
  • Assist in accounting for receipts of donations and execute thank you notes to key donors
  • Manage volunteer relationships and ensure volunteers receive appropriate correspondence for special events
  • Establish invitation process; maintain RSVP lists and guest arrangements
  • Communicate with all event vendors securing COIs prior to event date
  • Perform other special event/development duties as assigned



  • Minimum of a Bachelor’s degree, prefer MSW, with emphasis in social work, child psychology and/or education (eg. MSW, L.C.S.W, E.D.D)
  • Experience working with youth-based nonprofits preferred
  • Experience and skill in working with people from diverse backgrounds and cultures.
  • Spanish speaking and writing is mandatory
  • Excellent communication skills, both written and verbal (excellent telephone skills are vital)
  • Skills in teamwork and supporting staff and volunteers.
  • Proven organizational and administrative ability
  • Have experience public speaking
  • Ability to use word-processing and database software programs
  • Experience in database and web management (i.e. Salesforce, WordPress, Classy, Pardot)

Title / Level of Responsibility


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