Apr 11, 2018

Program Associate

  • The David and Lucile Packard Foundation
  • Los Altos, CA, USA
Programs Foundations

Job Description

We are seeking an experienced Program Associate who is organized, enthusiastic, and interested in our work to join the Children, Families, and Communities (CFC) Program team.

 The David and Lucile Packard Foundation (Foundation) is a family foundation that is guided by the enduring business philosophy and personal values of Lucile and David Packard, who helped found one of the world’s leading technology companies. Their approach to business and community participation has guided our philanthropy for more than 50 years. Today, their children and grandchildren continue to help guide the work of the Foundation. The Foundation makes grants at the local, state, national, and international levels.

 The Foundation works on the issues their founders cared about most, which are improving the lives of children; enabling the creative pursuit of science; advancing reproductive health; conserving and restoring the earth’s natural systems; and supporting and strengthening an array of local nonprofit organizations.

A staff of 125 conducts the day-to-day operations and a Board of Trustees oversees the work of the Foundation. For 2018, the Foundation expects to make grantmaking awards of over $300 million. David and Lucile Packard passed on to the Foundation the following core set of values: integrity; respect for all people; belief in individual leadership; commitment to effectiveness; and the capacity to think big.

Children, Families, and Communities Program

Drawing on the inspiration and leadership of Lucile Salter Packard, the Foundation has a major interest in the health and well-being of children. We believe that all children should have access to health and early learning opportunities that help them to be healthy, ready for school, and on track to reach their full potential. Join our team to work together on areas that we care about.

Job Responsibilities

  • Support CFC in managing the review process of the grant portfolio from proposal invitation through post-award
  • Create, organize, and maintain electronic grant files
  • Monitor and update existing open grants and solicit requirements, when necessary
  • Provide administrative and grantmaking support to Early Learning and Children’s Health subprograms.
  • Track the flow of grants on an on-going basis
  • Compose general correspondence, memos, grant summaries, and other documents, as needed
  • Proofread and correct documents
  • Assist with special events and Foundation-hosted meetings
  • Organize, schedule, and take notes at meetings
  • Organize and assemble relevant information for correspondence, reports, and meetings
  • Identify opportunities and develop resources to improve operational efficiencies within CFC
  • Participate in Foundation-related activities
  • Assist or lead other projects, as needed

 Knowledge, Skills, and Abilities

  • Strong interest in Children, Families, and Communities program areas (Early Learning and Children’s Health)
  • Demonstrated skills in working well and flexibly as a team member with excellent interpersonal skills
  • Excellent judgment, close attention to detail, and skill in handling confidential information
  • Meets deadlines and handles multiple tasks while working well under pressure
  • Shows initiative and is highly organized and efficient with the ability to manage and prioritize tasks at a team and individual level
  • Demonstrated ability to anticipate information needed as situations and projects develop
  • Excellent written and oral communication skills
  • Excellent grasp of technology and computer skills, including working knowledge of MS Office, SharePoint, and demonstrated database experience. Experience with Fluxx desired
  • Positively represents the Foundation internally and externally, and interacts with all in a professional, courteous, and tactful manner
  • Demonstrated experience in building and maintaining productive relationships allowing for smooth workflow
  • Experience in the nonprofit field a plus
  • Ability to work overtime, as needed
  • Sense of humor, desired

Physical Demands

Candidate must have the ability to communicate via voice telephone, read and understand written communication, and generate written communication manually and using a computer. Candidate must also have the ability to sit at a desk for 2-3 hours at a time, lift and move documents, and supplies not to exceed 20 lbs., and bend to file and retrieve documents.

 Education and Work Experience

BA/BS or equivalent education and experience and a minimum of five years of related work and administrative work experience

Benefits and Compensation

We offer excellent benefits and compensation that is commensurate with education and related work experience. The position is located in downtown Los Altos, CA.

To Apply

Email a one-page cover letter and a one-page resume explaining your interest and how your skills and work experience fit the position to jobs@packard.org. Please reference job number 18-05-4000R in the subject line.

No phone inquiries, please.

The David and Lucile Packard Foundation is an equal opportunity employer and we welcome a diverse candidate pool.

The Foundation uses an outside firm to check the accuracy of information supplied by applicants.

Principal applicants only.

Title / Level of Responsibility

Officer, Coordinator

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