Apr 09, 2018

California Operations Coordinator

  • The Center for Employment Opportunities
  • California, USA
Officer / coordinator level Nonprofit-Social Services Economic / Development Training

Job Description

Who We Are

The Center for Employment Opportunities (CEO) provides employment services to people with recent criminal convictions.   Across the United States, over 5,000 people participate in CEO each year, transitioning to employment that supports themselves, their families, and their communities.

What began as a demonstration project of the Vera Institute of Justice in the 1970s to address employment barriers facing the formerly incarcerated following release in New York City has grown into the leading reentry employment organization in the country, where over 25,000 formerly incarcerated individuals have secured full-time employment since 1996.  Since 2009, CEO has gained support to expand its programs through government, nonprofit, and private organizations including the Federal Social Innovation Fund, the Edna McConnell Clark Foundation, Robin Hood Foundation, and Rockefeller Foundation. In 2016, CEO embarked on a 5-year strategic plan to grow to serve 9,000 participants annually.

The Opportunity

CEO is currently seeking a California Operations Coordinator to facilitate smooth site and office operations for our five offices in California, ensuring effectiveness and efficiency in the areas of procurement, invoicing, fleet management, facility management, and workplace safety.  The Operations Coordinator provides additional capacity to local CEO teams for needs that arise.

The Operations Coordinator will also support CEO work crews comprised of our program participants that provide maintenance, janitorial, and groundskeeping services to our customers and who are supervised by CEO staff who support participants in achieving their employment goals This position will play a key role in ensuring participant and staff safety on site, seamless travel to/from sites, and sound fiscal decisions in relation to management of the site.

This is a new role at CEO and an exciting opportunity as the individual hired will be expected to shape the position by making recommendations and adjustments to the job responsibilities and scope of support based on his/her experiences, efficiency reviews, and needs assessments. This role’s primary office is flexible among our 5 California offices, but the Operations Coordinator will be expected to travel to other California offices occasionally.

The Nitty Gritty

Work Site Support

  • Develop safety and crisis management policies and procedures
  • Create and maintain schedules for van and trailer maintenance
  • Submit and process tool, equipment, and supply orders
  • Research vendors and support scheduling for van, trailer, and equipment repairs
  • Manage incident and injury reports and process workers comp claims; develop and manage rosters of urgent care facilities for sites
  • Develop and implement invoicing system for new crews
  • Invoice customers on a monthly basis, producing reports as needed to accompany invoices
  • Manage equipment budgets

Administrative Support

  • Manage office supply orders, ensuring adequate supply levels within budget
  • Submit and sign off on all purchase orders for supplies
  • Locate and hire contractors for office maintenance and repairs
  • Conduct outreach to local vendors, get bids, secure services, and coordinate projects according to the needs and schedules of each office
  • Coordinate all office furniture and equipment purchasing and set-up
  • Assist with special projects as needed

Qualifications:

  • Demonstrated commitment to CEO’s mission and interest in working in a fast-growing and results-oriented nonprofit environment
  • 2-3 years of similar experience in operations support, coordination, and/or management
  • Strong project management skills and detail orientation
  • Experience coordinating many moving pieces
  • Excellent interpersonal, verbal, and written communication skills; ability to collaborate, liaise, and negotiate with external vendors
  • Strong aptitude and ability with the Google Suite, Salesforce CRM, and Microsoft Excel
  • Ability to travel up to 30-40% of the time

Compensation and Benefits

The compensation range for this position is $50,000-55,000 annually, commensurate with demonstrated experience and abilities.  We also offer a comprehensive benefits package, including medical and dental coverage, paid parental leave, participation in a retirement plan, sick and vacation leave, paid holidays and more.  We're a workplace that promotes continual learning and teamwork, offering lunch and learns, team outings, holiday gatherings and more for our staff.

More About Us

CEO is a diverse team working to advance economic opportunity for people returning home from incarceration. We welcome diversity, and highly encourage applications from people of color and people with convictions. Learn more at ceoworks.org.

CEO is an equal employment opportunity for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status or any other category protected by federal, state or local law.

Title / Level of Responsibility

Coordinator

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