Apr 04, 2018

Vice Chancellor for Administrative Services

  • UCSB
  • Santa Barbara, CA, USA
Administration / Clerical Education (Higher)

Job Description

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Note: The link is only active while the job is open. jobs.ucsb.edu/applicants/Central?quickFind=191963   Job Number 20170588   Number of Hires Single Hire   Job Open Date 12-15-2017   Job Close Date Open Until Filled Primary Consideration Date for Open Until Filled   Additional Deadline Information   Title Code 0126   Payroll Title Name VC BUS ADMST   Working Title Name Vice Chancellor for Administrative Services   Department Profile (Specific Information about department/program): The University of California, Santa Barbara (UCSB) was founded in the early 1890s and joined the University of California System as its third general campus in 1944. In 1995, UCSB was elected to the prestigious 62-member Association of American Universities. It's 1,088-member faculty includes six Nobel Laureates, scores of elected members or fellows of national and international academies and associations, and numerous recipients of Guggenheim and Fulbright fellowships and national endowments. 

UCSB serves approximately 20,000 undergraduate and 3,000 graduate students. With five colleges and professional schools, UCSB offers the benefits of a premier research university with a focus on the undergraduate learning experience. 

UCSB had total expenditures of more than $874 million for 2016-17, and has a professional staff of approximately 3,611. Together with teaching, research is fundamental to UCSB's mission with extramural research funding totaling $184 million for fiscal year 2016. The campus is home to 12 national institutes and centers and more than 100 other research institutes. To learn more about Santa Barbara, please see http://www.santabarbara.com   Department Code-Name CHAN-Chancellor   End Date/Contingencies for Grant Funding   FOC (Federal Occupation Code) Sub-Code AA-Senior Management Group (SMG) & Management & Senior Professionals (MSP)   FOC (Federal Occupation Code) A-Management (e.g., Manager, Director)   Advertised Range Min (full time equivalent)

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  Advertised Range Max (full time equivalent)   Advertised Range Rate Type   Other Advertised Salary Range Comments Salary is competitive and commensurate with qualifications and experience.   Percentage of full-time 100.00   Days Mon-Fri   Hours 8am-5pm   Appointment Type

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Career   Limited Appointment End Date

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  Is this a NEW CAREER position? No   Summary of Job Duties
(Note: This summary will be used for keyword search) The Vice Chancellor for Administrative Services at the University of California, Santa Barbara leads a diverse workforce of about 1,100 employees including managerial, professional, administrative, service, technical, and skilled trade staff in support of the teaching and research mission of the University. Reporting directly to the Chancellor, the incumbent is a member of the campus' senior management group. The Vice Chancellor for Administrative Services will develop and execute comprehensive strategic planning and oversee an operating budget in excess of $243 million and a capital budget of $1.3 billion for needed projects from FY 2017-18 through FY 2022-23, although capital funding has been identified for only about $564 million of that total. The Vice Chancellor for Administrative Services must successfully leverage and expand system enhancements and improve processes to address the demands of the growing campus while meeting the high standards of the University of California in sustainability and facilitating the University's commitment to reaching net zero emissions. The Vice Chancellor for Administrative Services provides leadership and vision to ensure effective operation of 14 departments and units that include: 

  • Audit & Advisory Services 
  • Campus ADA Compliance 
  • Campus Planning & Design 
  • Campus Policy & Records 
  • Campus Sustainability Initiatives 
  • Design and Construction 
  • Environmental Health and Safety (Risk Management, Workers Compensation, Public Records Management, Campus Emergency Planning) 
  • Housing & Residential Services (Housing Maintenance, Grounds, Campus Dining Services) 
  • Administrative Information Systems 
  • Human Resources (Employee/Labor Relations, Benefits, Classification and Compensation, Disability Management, Employee Assistance Program, Recruitment Services, Training & Development, Unemployment Insurance) 
  • Physical Facilities (Custodial, Facilities Maintenance, Grounds, and Utilities) 
  • Police & Community Service Organization 
  • Transportation and Parking Services (Alternative Transportation Program, Parking Services, Transit Services) 
  • University Center (Bookstore, Dining Services, Events Center)  
Minimum Requirements
  • Advanced degree in business, public management, finance, or related field, or an equivalent combination of education and experience. 
  • Minimum of ten years of progressive administrative management responsibility for a complex, multi-unit organization, reporting directly to senior/executive management, and preferably in a higher educational university setting and in a union environment. Management experience must include several or more of the following areas: construction management, facilities management, financial services, human resources, retail services, transportation services, donor relations, and information technologies, services and systems. 
  • Demonstrated understanding of and commitment to the Mission of UC Santa Barbara. 
  • Demonstrated commitment to safety and well-being of all employees and students. 
  • Demonstrated ability to lead, either directly or through the application of persuasive influence. 
  • Demonstrated record of accomplishment in advocating and incorporating the policy and program needs of a complex, multi-unit organization into the broader organization-wide/corporate-wide plans and programs. Important partner units include, but are not limited to, Finance and Resource Management, Institutional Advancement, Student Affairs, the Academic Departments and Organized Research Units, and the Academic Senate. 
  • Demonstrated organizational, administrative and project management skills to include the ability to diagnose critical areas for attention and translate strategies into action. 
  • Demonstrated ability to work with a diverse group of constituencies on all levels within the organization and without, including, city, county, state, federal agencies and community groups. 
  • Demonstrated interpersonal and conflict resolution skills. Demonstrated oral, written, and communication skills. Demonstrated problem solving and decision-making skills. 
  • Demonstrated commitment to principles of affirmative action and diversity. 
  • Demonstrated commitment to the principles of excellence in customer service.  
Desirable Requirements
  • Management experience in an academic environment, including exposure to and knowledge of relevant issues related to higher education.  
Special Conditions of Employment

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Satisfactory completion of a fingerprint background check
Form 700 Statement of Economic Interests Filer
UCSB Campus Security Authority under Clery Act   Other Special Conditions of Employment   Other Recruitment Notes The University of California, Santa Barbara has retained Isaacon, Miller, a national executive search firm, to assist in this search. Screening of complete applications will begin immediately and continue until the completion of the search process. Inquiries, nominations, referrals, and CVs with cover letters should be sent via the Isaacson, Miller website for the search: www.imsearch.com/6439. Electronic submission of materials is strongly encouraged. To be considered for this position, please go to https://jobs.ucsb.edu, search for job #20170588 and complete the online supplement to resume. In addition, applicants will need to submit a detailed letter of application and resume to complete the application process. Julie Filizetti and Nate Brewer, Isaacson, Miller, 1000 Sansome Street, Suite 300, San Francisco, CA 94111, Phone 415.655.4900, Fax 415.655.4905.   Optional Applicant Documents Other Document (1)
Other Document (2)
Other Document (3)   Required Applicant Documents Resume
Cover Letter   Job Description FLSA Exemption Status

A little help? Go to Exempt vs. Non-ExemptEmployees

Exempt   CBU (Collective Bargaining Unit) 99 - Non-Represented (PPSM)   ERC (Employee Relations Code) B   Grade Type SMG   Grade Type   Grade Type   Grade Type   Grade Type   Grade   End Date for Other Appointment Type (e.g., Contract or 18-month Career)   Provision Number   Type of Supervision Received

A little help? Go to Degree of Supervision

General direction   Knowledge, Skills and Abilities Advanced degree in business, public management, finance, or related field, or an equivalent combination of education and experience. 

Minimum ten years of progressive administrative management responsibility for a complex, multi-unit organization, reporting directly to senior/executive management, and preferably in a higher educational setting and in a union environment. Management experience must include several or more of the following areas: construction management, facilities management, financial services, human resources, material management, retail services, transportation services, donor relations, and information technologies, services, and systems. 

Demonstrated understanding of and commitment to the Mission of UC Santa Barbara. 

Demonstrated commitment to safety and well-being of all employees and students. 

Demonstrated ability to lead, either directly or through the application of persuasive influence. 

Demonstrated record of accomplishment in advocating and incorporating the policy and program needs of a complex, multi-unit organization into the broader organization- wide/corporate-wide plans and programs. Important partner units include, but are not limited to, Finance and Resource Management, Student Affairs, academic departments and Organized Research Units. 

Demonstrated organizational, administrative and project management skills to include the ability to diagnose critical areas for attention and translate strategies into action. 

Demonstrated ability to work with a diverse group of constituencies on all levels within the organization and without, including, city, county, state, federal agencies and community groups. 

Demonstrated interpersonal and conflict resolution skills. Demonstrated oral, written, and communication skills. Demonstrated problem solving and decision-making skills. 

Demonstrated commitment to principles of affirmative action and diversity. 

Demonstrated commitment to the principles of excellence in customer service. 

Management experience in an academic environment, including exposure to and knowledge of relevant issues related to higher education. (preferred)   Physical Requirements

Continuously=Activity occurs > 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs < 33%
Not Applicable=Activity does not exist

  Stand FREQ.   Walk FREQ.   Sit FREQ.   Bend OCCAS.   Crouch/Squat OCCAS.   Kneel/Crawl OCCAS.   Climb N/A   Reach above shoulder level OCCAS.   Use keyboard/mouse FREQ.   Hand Activities: Fine dexterity OCCAS.   Hand Activities: Hand twisting OCCAS.   Hand Activities: Simple grasping FREQ.   Hand Activities: Power grasping OCCAS.   Other (please specify activity)   Frequency of Other Activity No Response   Lifting Activities: Light lifting (<20 lbs) OCCAS.   Lifting Activities: Moderate lifting (20-50 lbs) N/A   Lifting Activities: Heavy lifting (>50 lbs) N/A   Push/Pull Activities: Light pushing/pulling (<20 lbs of force) OCCAS.   Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force) N/A   Push/Pull Activities: Heavy pushing/pulling (>50 lbs of force) N/A   Mental Requirements   Read/Comprehend CONTIN.   Write FREQ.   Perform Calculations FREQ.   Communicate Orally CONTIN.   Reason and Analyze CONTIN.   Other (please specify activity)   Frequency of Other Activity No Response   Environmental Requirements   Is exposed to excessive noise OCCAS.   Is around moving machinery N/A   Is exposed to marked changes in temperature and/or humidity N/A   Is exposed to dust OCCAS.   Is exposed to fumes N/A   Is exposed to gases N/A   Is exposed to radiation N/A   Is exposed to microwave N/A   Drives motorized equipment N/A   Works in confined quarters N/A   Other (please specify activity)   Frequency of Other Activity No Response   Job Duties Total Percentage of Duties:100

1 Record Order of
Imp Essen
Duty % Freq. Function Duties 1 Yes 100 Daily Administrative Services Management Oversight The Vice Chancellor for Administrative Services leads a large, complex, multi-unit organization that is sustained by multiple revenue sources (e.g., state funds, recharge revenue, sales and service revenue) and which provides essential services to campus students, staff and faculty. The University of California operates under the principle of shared governance as laid out in Regents Standing order 105.2, in which the faculty in the form of the Academic Senate has authority over all matters of educational policy, including admissions, degree programs, courses, and curricula. The Senate is authorized to advise the administration on all other aspects of administrative operations. The position requires leadership and managerial acuity to successfully direct and guide the diverse range of administrative departments, while engaging in senior management strategic planning processes as a member of the Chancellor's executive leadership team.

The Vice Chancellor for Administrative Services serves on campus and University-wide committees and is the official liaison with the University of California Office of the President, other universities, outside agencies, and the local community in all areas of the unit's responsibility. 

The Vice Chancellor for Administrative Services serves as the "Locally Designated Official" as defined in the UC Whistleblower policy, as well as, the Campus Ethics and Compliance Officer.  

Title / Level of Responsibility

Vice President, Director

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