Apr 04, 2018

Senior Director of Development, Athletics

  • UCSB
  • Santa Barbara, CA, USA
Development Education (Higher)

Job Description

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Note: The link is only active while the job is open. jobs.ucsb.edu/applicants/Central?quickFind=191915   Job Number 20170562   Number of Hires Single Hire   Job Open Date 11-27-2017   Job Close Date Open Until Filled Primary Consideration Date for Open Until Filled 12-11-2017   Additional Deadline Information   Title Code 0603   Payroll Title Name DEV OFCR 3   Working Title Name Senior Director of Development, Athletics   Department Profile (Specific Information about department/program): The UC Santa Barbara Office of Development blends the strengths of both a centralized and a decentralized operation. Although all development officers report to the Associate Vice Chancellor for Development, or his/her designee, some are dedicated to specific schools and units, working hand-in-hand with Deans, Directors and faculty to secure private support. Additional development officers focus on specific regions of the country and/or are dedicated to increasing involvement by alumni, parents and friends. A strong central core initiates programs, or provides guidance and expertise, in foundation relations, planned giving, capital projects, donor stewardship, The UCSB Foundation and other areas of specialization. An integrated tracking and coordination system ensures a collaborative and smooth working environment, all aimed at enhancing UC Santa Barbara's attractiveness to, and involvement with, the private sector.   Department Code-Name DEVL-Development   End Date/Contingencies for Grant Funding   FOC (Federal Occupation Code) Sub-Code AA-Senior Management Group (SMG) & Management & Senior Professionals (MSP)   FOC (Federal Occupation Code) A-Management (e.g., Manager, Director)   Advertised Range Min (full time equivalent)

A little help? Go to Salary Scales

  Advertised Range Max (full time equivalent)   Advertised Range Rate Type   Other Advertised Salary Range Comments Salary is competitive and commensurate with qualifications and experience.   Percentage of full-time 100%   Days Mon - Fri   Hours 8 - 5   Appointment Type

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Contract   Limited Appointment End Date

A little help? Go to General Information on Limited Appointments

  Is this a NEW CAREER position? No   Summary of Job Duties
(Note: This summary will be used for keyword search) This University Development Officer serves as the Senior Associate Athletic Director/Director "Sr. Director" of Athletic Development for Intercollegiate Athletics ("Athletics"). As a "senior" member of the Development Office staff, works to optimize philanthropic support for Athletics, in response to priorities established by the Athletics Director.

The Sr. Director focuses about 60 percent time on leadership/major gift ($1M+) fund raising activities and 20 percent time on gifts of $100K - $1M. Directly responsible for raising $1M annually and $2M as a team. Additional 20 percent is focused on other activities related to fund raising, and administrative duties such as management, planning, coordinating and executing aspects of the Athletics development program and special campus-wide initiatives projects. 

With regard to major gift fund raising, the Sr. Director is responsible for cultivation, solicitation, closing and stewardship of gifts from individuals, corporations and foundations. Works personally with top donor prospects and supports the Athletics Director in order to maximize philanthropic support for Athletics and UC Santa Barbara, raising gifts to meet identified fund raising priorities. 

Sr. Director works to ensure that all aspects of his/her development program are internally consistent, thematically related, and compatible with the policies and priorities of Athletics, the Development Office and University.   Minimum Requirements
  • Minimum of 6 years of major gift experience, including raising six and or seven figure gifts. 
  • Proven track record of successfully managing current and prospective benefactors at the leadership level. 
  • Demonstrated skill at gift negotiation and gift solicitation to engage complex and sophisticated individual, corporate, and foundation donors toward significant philanthropic outcomes. 
  • Demonstrated skill in writing professional, clear, and compelling proposals and other solicitation materials, acknowledgments, reports, public announcements and routine business correspondence. 
  • Commitment to and ability to articulate the case for higher education, and or UCSB 's Athletics programs in particular. 
  • Effective verbal communication skills to make persuasive oral presentations to colleagues, internal and external constituencies, and to plan and conduct participatory meetings, to gain acceptance of decisions, and to advise and collaborate with others. 
  • Knowledge of office and productivity software sufficient to function smoothly in a highly technology-based environment (including but not limited to word processing, spreadsheet, database, email, and Internet applications). 
  • Ambition and motivation that values a collaborative working environment and who will be able to establish strong, interpersonal relationships with academic leaders, faculty, community leaders, donors, volunteers, and other staff. 
  • Experience in conceptualizing, planning, and implementing customized donor cultivation activities, such as dinners, luncheons, receptions, meetings, and tours. 
  • Ability to work independently and as part of a team, under deadlines, without close supervision; self-direction in the initiation, coordination and completion of tasks, acute attention to detail is essential. 
  • Outstanding social skills, instincts, discretion and judgment, coupled with strong personal ethics. 
  • Strong strategic thinking skills aligned with the ability to implement and follow through. 
  • Understanding and/or experience working within the environment of a large, public research university (and in particular within a university athletics program). 
  • Understanding of operating, capital and endowment fund development. 
  • Willingness to accept responsibilities and assignments and to handle them thoroughly. 
  • Sensitivity to long-term relationship building and stewardship with donors and potential donors. 
  • The ability to establish a cooperative working relationship with staff; the ability to work as a member of a team, and to support the Development Office structure, obtaining approvals and coordinating as needed. 
  • The ability to handle problems as they occur, and follow through on all aspects of the position. 
  • Ability to work comfortably with a flexible work schedule, including travel for major donor cultivation and some evening and weekend work. 
  • Proven success in goal achievement.  
Desirable Requirements
  • Prior experience in or significant understanding of intercollegiate athletics. 
  • Track record of engaging industry effectively toward funding goals and philanthropic outcomes. 
  • A general understanding of planned giving. 
  • Sensitivity to long-term relationship building and stewardship with donors and potential donors. 
  • High level of initiative, creativity and energy.  
Special Conditions of Employment

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Satisfactory completion of a fingerprint background check
Maintain a valid CA driver's license   Other Special Conditions of Employment
  • This is an annually renewable contract position. 
  • Flexibility and willingness to travel frequently. 
  • Ability to work some weekends and evenings.  
Other Recruitment Notes Please note: UCSB is implementing a new job classification system, Career Tracks, with effective dates of May 1, 2018 for exempt employees and May 6, 2018 for non-exempt employees. The payroll title for the position for which you have applied may change at the time of hire or on the effective dates above. This change will not impact job duties, responsibilities or the pay rate offered for the position. For more information about Career Tracks, visit: https://www.hr.ucsb.edu/compensation/career-tracks   Optional Applicant Documents Other Document (1)
Other Document (2)
Other Document (3)   Required Applicant Documents Resume
Cover Letter   Job Description FLSA Exemption Status

A little help? Go to Exempt vs. Non-ExemptEmployees

Exempt   CBU (Collective Bargaining Unit) 99 - Non-Represented (PPSM)   ERC (Employee Relations Code) E   Grade Type DO   Grade Type   Grade Type   Grade Type   Grade Type   Grade 3   End Date for Other Appointment Type (e.g., Contract or 18-month Career)   Provision Number   Type of Supervision Received

A little help? Go to Degree of Supervision

Direction   Knowledge, Skills and Abilities   Physical Requirements

Continuously=Activity occurs > 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs < 33%
Not Applicable=Activity does not exist

  Stand FREQ.   Walk FREQ.   Sit OCCAS.   Bend OCCAS.   Crouch/Squat N/A   Kneel/Crawl N/A   Climb OCCAS.   Reach above shoulder level OCCAS.   Use keyboard/mouse FREQ.   Hand Activities: Fine dexterity OCCAS.   Hand Activities: Hand twisting OCCAS.   Hand Activities: Simple grasping FREQ.   Hand Activities: Power grasping N/A   Other (please specify activity)   Frequency of Other Activity N/A   Lifting Activities: Light lifting (<20 lbs) OCCAS.   Lifting Activities: Moderate lifting (20-50 lbs) N/A   Lifting Activities: Heavy lifting (>50 lbs) N/A   Push/Pull Activities: Light pushing/pulling (<20 lbs of force) OCCAS.   Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force) N/A   Push/Pull Activities: Heavy pushing/pulling (>50 lbs of force) N/A   Mental Requirements   Read/Comprehend CONTIN.   Write CONTIN.   Perform Calculations FREQ.   Communicate Orally CONTIN.   Reason and Analyze CONTIN.   Other (please specify activity)   Frequency of Other Activity N/A   Environmental Requirements   Is exposed to excessive noise OCCAS.   Is around moving machinery OCCAS.   Is exposed to marked changes in temperature and/or humidity OCCAS.   Is exposed to dust OCCAS.   Is exposed to fumes N/A   Is exposed to gases N/A   Is exposed to radiation N/A   Is exposed to microwave OCCAS.   Drives motorized equipment OCCAS.   Works in confined quarters OCCAS.   Other (please specify activity)   Frequency of Other Activity N/A   Job Duties Total Percentage of Duties:100

3 Records Order of
Imp Essen
Duty % Freq. Function Duties 1 Yes 80 Daily Fundraising
  • Identifies, cultivates, solicits, closes and stewards major gift prospects.
  • Devotes significant effort to personal solicitations focusing primarily on major gifts.
  • Meets individually with leadership/major gift prospects in and out of the Santa Barbara region.
  • Supports and staffs the Athletics Director in leadership and major donor prospect relationships including proposing planned strategies leading to gifts; briefings in preparation for development-related meetings; drafts or plans letters to donors and prospects, comments for donor gatherings; and sets and coordinates individual meetings with many key gift prospects.
  • Leads the ICA Development team is all strategies for private support of Athletics; including annual program planning, travel planning, top solicitations, donor engagement, and budget management.
  • Serves as a senior member of the University central Leadership Development staff under the AVC for Development; #Responsible for representing central campus initiatives to senior ICA team and for serving externally as a University representative in donor activities.
  • Responsible for overseeing team raising close to $5M-10M annually in private support for the University.
  • Attends various meetings and University events, including some activities on weekends, evenings, and out of town, in order to cultivate or solicit donors.
  • Develops and manages volunteer involvement for the Athletics major gift fund raising effort, to the extent appropriate for the program, including working with Trustees of The UC Santa Barbara Foundation Board.
2 Yes 20 Weekly Strategy and Administration
  • Creates a clear list of fund raising priorities for Athletics, based on the Athletics Director's priorities.
  • Submits an annual operating plan to AVC outline fundraising program for ICA.
  • Short and long range planning for program and the management of all staff involved in the annual program.
  • Manages an entertainment and travel expenditure budget for the program.
  • Initiates donor recognition and publicity, as appropriate (working in coordination with the Donor Relations and the Office of Public Affairs).
  • Designs and executes tailored acknowledgments and recognition of large gifts (working in coordination with Donor Relations); oversees the other Development services for ICA Development including corporate support, prospect research, annual fund (Gaucho Fund) oversight, donor relations & stewardship activity.
  • Participates in various Development Office, Athletics or other University committees, or handles special assignments, as appropriate.
  • Completes other duties as assigned.
3 Yes 0 Monthly Reporting and Functional Relationships The Sr. Director reports to the AVC or designee and works as a member of the Athletics and Development Office staff. The Sr. Director program plan approval and performance evaluation are carried out jointly by the Athletics Director and the AVC or designee. The Athletics Director evaluates the Sr. Director's performance in areas such as knowledge of Athletics specific goals, case for support and fund raising priorities; ability to serve Athletics unique needs and proficiency in execution of Athletics fund raising plans. The Athletics Director and AVC or designee establishes fund raising priorities. The AVC or designee evaluates the Sr. Director's performance in major gift fundraising. The Sr. Director coordinates with the Athletics Director and AVC or designee to establish an action plan, goals and priorities, and day-to-day activities.

The Sr. Director's working relationships include a close, daily working relationship with the Athletics Director, Athletics Coaches and campus senior administrators, and colleagues throughout the Development Office and Division of Institutional Advancement. The Sr. Director ensures coordination between fund raising for Athletics, and other Development Office programs such as the development programs for other colleges, schools and units, the Annual Fund, Foundations, Corporations and Planned Giving; Prospect Research; Prospect Management & Tracking System (PMATS); Donor Relations and Stewardship; donor acknowledgment programs which support development, and other development-related units. Through this coordination, the Sr. Director ensures maximum and efficient use of the University Development and Institutional Advancement programs, to support Athletics effort to raise gifts. The Sr. Director also interacts with faculty, administrative staff and the larger campus community.      

Title / Level of Responsibility

Executive Director / CEO, Vice President, Director

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