Job Title: Senior Compliance & Operations Officer
Reports To: Vice President, Operations
FLSA Status: Exempt
Job Summary: Key Job Responsibilities and Duties
This position handles contract compliance and administration, including assisting with public private partnerships and foundation grants, project budgets, invoicing, grants management, administrative governmental relationships, fiscal sponsorships, financial analysis, insurance, and audits. The officer coordinates with multiple teams including Grants Management, Finance & Legal, and Programs. This role develops and manages contract and accounting policies and procedures for compliance, processes and technology, and is responsible for the training and education of staff on related issues. Serves as a primary point of contact for all external and internal questions regarding contract compliance. May supervise staff in the Operations Department.
Primary Duties and Responsibilities
Contract Compliance Policies and Procedures: Maintains and develops policies and procedures related to contract compliance and budgeting, including processes for grants and vendor subcontracts and financial reporting, monitoring and auditing. Stays current on applicable regulations, including State, Federal and IRS rules and regulations, as well as contract compliance, contract budgeting, and common practices in the administration of public funds. Along with Operations, Finance, Programs, and/or Donor Relations and Development teams, analyzes data or common issues to identify areas needing improvement related to public private partnerships or other external funding, then creates or edits foundation policies, trains and monitors as appropriate.
Contract Tracking and Financial Reporting: Ensures contract compliance in terms of invoicing for payments and/or reporting deliverables. Provides any CCF financial information as necessary for reporting on grant or loan contracts. Leads appropriate Foundation staff through any audits related to Public Private Partnership contracts.
Grants and Funds Management: Coordinates with Programmatic staff and Grants Director to execute any subcontracts for Public Private Partnerships or foundation grants and work across teams to establish grantmaking structure to ensure contract compliance, including procurement processes for grant applications, awards, grant agreements, reporting, monitoring, etc. Supports Grants Management and Legal in compliance for fiscal sponsorship funds, international grantmaking, and lobbying and advocacy.
Staff Management & Training: Trains new and current staff on CCF contract compliance through group and individual trainings. Creates and refines training materials and identifies need for and leads larger training sessions when necessary.
Applications for Funding: Serves as key contact for evaluating and negotiating opportunities for funding from government entities. Plans for operational changes needed to comply with opportunities. Coordinates provision of any CCF financial information or content for applications for funding from government or foundation entities.
Departmental Coordination: Serves as liaison between all departments to ensure timely and accurate contract compliance, grants management and accounting service.
General: As appropriate, assists other departments and works as a member of interdepartmental teams to ensure the effective and efficient operations of CCF. At all times, demonstrates cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills.
Bachelor's degree required. Graduate degree (e.g., JD, LLM, MBT, MBA) preferred.
Work History: Ten or more years related experience required with experience in contract compliance, grants management, nonprofit governance, and transactional experience preferred.
Skills, Knowledge and Abilities
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Licenses and Certifications
Legal: CA active license preferred.
Less than 10% The incumbent may have some travel to meetings, conferences, or events.
Valid Driver's License Required
Yes, Driving to meetings and/or events may be necessary.
The California Community Foundation (CCF) is a nonprofit grantmaking foundation that administers almost 1,600 individual charitable funds to meet existing and emerging needs in the Greater Los Angeles area. CCF is one of the largest and fastest growing community foundations in the United States. With assets of more than $1.6 billion, CCF has awarded more than $1.6 billion in grants and received more than $1.8 billion in contributions over the past ten years. Since 1915, CCF has been helping individuals, families, corporations and nonprofits establish and develop their philanthropic visions.
We envision a future where all Angelenos thrive – a future where the productive capabilities of Angelenos contribute to the health and well-being of our communities. The fate and future of every resident is interwoven, and our success as a community will be defined by how we improve the quality of life of all residents, especially our most vulnerable. We also envision a future in which more donors impact the challenges of Los Angeles and beyond, fulfilling their passions and creating a diverse spectrum of opportunities and philanthropic legacies.
For 100 years, the passion of our living and legacy donors has defined and built the California Community Foundation. Their generosity and dreams for a better tomorrow make our drive for meaningful social change possible. We partner with individuals and families to not only pursue their own personal passions but to collaborate with us, along with the public, private and nonprofit sectors, in transforming Los Angeles County.
Reporting to the Director of Donor Relations, the Donor Relations Officer is part of the Development and Donor Relations (DDR) external fundraising team responsible for developing and strengthening long-term relationships on behalf of the California Community Foundation (CCF) with key donors, prospects and fund advisors, including leading one-on-one consultations, advising on best practices in philanthropic giving, and strategically adding value to the CCF donor experience through aligned giving opportunities. This position requires an individual who can prioritize and multi-task while maintaining a high level of client service. It also requires an individual who can identify and offer solutions to isolated and systemic problems.