Nov 14, 2019

Payroll Coordinator, Los Angeles Nonprofit

  • Chrysalis
  • Los Angeles, CA, USA
Finance Homelessness

Job Description

The Payroll Coordinator is responsible for assisting with the administration and processing of the weekly payroll for approximately 400+ employees in Paycom. This position also performs general Human Resources related duties and carries out responsibilities specific to payroll processes such as data entry, verify employee information, preparing manual checks, updating reports, develop methods and procedures and assisting in evaluating and implementing policies. The Payroll Coordinator will be responsible for daily auditing of timesheets in payroll system. Work with departments to resolve payroll-related problems. Excellent customer service is key to both internal and external customers. 


Duties and Responsibilities to include but not limited to:

  • Provide support in processing 400+ timecards via Paycom on a weekly basis including alphabetizing timecards and cross-checking; assist as back-up to Payroll Manager for weekly payroll process.
  • Review timecards for accuracy and ensure that hours worked are correct. 
  • Proactively resolve discrepancies, especially those of a recurring nature in a timely manner.
  • Manage all manual check process including updating manual check logs for professional staff and transitional staff.
  • Code timecards according to location worked and with appropriate pay rate.
  • Research and resolve payroll discrepancies and if necessary, process stop payments, manual check paperwork, retro pay, etc.
  • Enroll Direct Deposit Focus Card applications, upload CFR direct deposit information into Paycom, and maintain the Focus Card Tracker weekly.
  • Process garnishment inquiries from federal, state and local agencies.
  • Process and respond to incoming departmental mail and filing weekly at a minimum.
  • Handle HR requests for transitional employees including employment verifications, W-2 copies/wage statements and inquiries from federal, state and local agencies.
  • Conduct new hire orientations for professional and transitional staff.
  • Manage and maintain confidential personnel and related files for all Chrysalis Enterprises temporary employees.
  • Active participation in the Safety Committees at Chrysalis locations.
  • Support HR Team and Payroll Manager with projects and trainings.
  • Other duties as assigned.

Job Skills & Qualifications:

  • Two years payroll work experience.
  • Proficiency with computers including, but not limited to, MS Office products.
  • Prior experience with HR/Payroll systems, preferably Paycom.
  • Familiarity with HR functions, including onboarding.
  • Knowledge of state payroll/tax laws a plus.
  • Excellent interpersonal skills with the ability to work well with and communicate effectively with all personnel.
  • Ability to provide excellent customer service.
  • Strong verbal & written communication skills.
  • Extremely detail oriented; Strong organizational skills with a keen ability to prioritize and multi-task.
  • Excellent analytical skills; ability to identify discrepancies/variances and sources of error.
  • Demonstrated proficiency in handling confidential matters and external and internal inquiries with the highest degree of discretion and diplomacy.
  • Ability to thrive in a fast-paced, deadline-driven environment; ability to work with a sense of urgency.
  • Ability to work effectively with a wide variety of individuals with competing priorities.
  • Committed to daily attendance and punctuality.
  • Possess a deep commitment to social services and Chrysalis’s organizational mission.


Consider joining the Chrysalis team today!

This is an exciting position in a fast-paced organization. We offer a highly competitive benefits package that includes Medical, Dental, Vision, Life, Short and Long Term Disability, Flexible Spending Accounts, Parking/Transit Accounts, paid time off, paid holidays, and more!

Chrysalis encourages employment applications from people who are representative of the culturally and ethnically diverse communities Chrysalis serves. Chrysalis is an Equal Opportunity Employer.

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