Aug 29, 2019

Advancement Coordinator, Annual Giving - Los Angeles Nonprofit

  • The Music Centre
  • Los Angeles, CA, USA
Marketing / PR Museums Libraries and Historical Sites Performing Arts

Job Description

The Music Center is one of the largest and most highly regarded performing arts centers in the country. As L.A.’s performing arts destination, The Music Center has long been at the forefront of presenting innovative and critically acclaimed programs and events. With four iconic theaters and four renowned resident companies – Center Theatre Group, the LA Master Chorale, the LA Opera, and the LA Philharmonic – and recognized for its illustrious dance programming, Glorya Kaufman Presents Dance at The Music Center, The Music Center is a destination where audiences find inspiration in the very best of live performance, as well as nationally recognized arts education and free and low-cost arts engagement experiences. With The Music Center On Location, the non-profit performing arts organization brings events and activities to locations outside of its Downtown Los Angeles campus. The Music Center also programs and manages Grand Park, a 12-acre adjacent greenspace, with year-round free programming. 

The Music Center’s Advancement Department has an immediate opening for an Advancement Coordinator, Annual Giving. 

The Advancement Coordinator, Annual Giving provides essential support for The Music Center’s annual giving programs including Friends of TMC Arts, Center Dance Arts, The Music Center’s Ambassadors, and The Music Center’s Spotlight.  This position report to the Senior Director, Annual & Leadership Giving and works closely with the Annual Giving Officer, Membership Officer, and Senior Coordinator, Events & Special Projects.

The Coordinator is primarily responsible for supporting the work of the annual giving team to collectively raise more than $1.7M and hold more than annually, which will encompass a variety of tasks, including but not limited to the following: 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Primary administrative support for the Senior Director with additional support for the Annual Giving Officer and Membership Officer, including answering phones, scheduling, tracking and coding expenses, database updates and record-keeping, and other administrative tasks as assigned.
  • Provide support for Spotlight program activities, events, and administration.
  • Help produce select membership appeals, telefunding materials, newsletters, electronic communications, acknowledgement letters and website content.
  • Maintain and track the annual programs calendar of events and projects, proactively supporting the team’s success in meeting deadlines.
  • Facilitate meeting logistics (for internal and external meetings) including but not limited to scheduling of appointments, agenda and material preparation, conference call set-up, audio/video set-up, catering arrangements, and meeting follow-up.
  • Assist with planning and execution of donor events, including collecting and tracking RSVPs in Tessitura database, and guest reception at events.
  • Work closely with Assistant Director, Database to ensure maintenance of donor/prospect records in our database.
  • Assist Senior Director with tracking of Moves Management processes including visits, asks, acknowledgements, recognition, ongoing communications, and other donor engagement including completing data entry in the Tessitura database to preserve key information, notes and documents; keep electronic and hard-copy records current and accurate.
  • Provide support for stewardship efforts, including producing timely acknowledgement letters as well as impact reports.
  • Assist with the coordination of donor recognition, gifts, photos, special occasion cards, and other recognition.
  • Work with outside vendors to facilitate production of printed materials, custom gifts, and other items as needed.
  • Other duties as assigned. 

QUALIFICATIONS AND REQUIREMENTS:

  • One to two years professional nonprofit experience preferred.
  • Bachelor’s degree preferred.
  • Excellent communication skills, both written and verbal, including the ability to present information in a variety of formats.
  • Excellent interpersonal skills both in person and by phone, with a high degree of professionalism.
  • Discretion with confidential and sensitive information, including with handling of donor and prospect data.
  • Highly organized with strong ability to effectively prioritize projects with conflicting deadlines.
  • Intermediate experience with Microsoft Word, Excel, Outlook, and PowerPoint required.
  • Experience working with a relational database (Tessitura) and Adobe Creative Suite a plus.
  • Must be highly dependable and maintain excellent attendance and punctuality.
  • Work well under pressure and adapt to changing needs as identified by leadership.
  • Exceptional customer service ethic, diplomacy, and tact.
  • Experience working with events and strong customer service or donor relations skills.
  • Ability to work some nights and weekends as needed.
  • Ability to work both collaboratively and independently.
  • Experience working with an email marketing platform (Wordfly) a plus.

SALARY RANGE:

Commensurate with experience; this is a non-exempt full-time position.

 

How To Apply

To be fully considered for the position, please submit a cover letter, resume, and salary expectation to: Jobs@musiccenter.org or fax (213) 972-8029.  EQUAL OPPORTUNITY EMPLOYER

 

Title / Level of Responsibility

Coordinator

Apply Now