Aug 28, 2019

School Operations Coordinator, Los Angeles

  • KIPP LA Public Schools
  • Los Angeles, CA, USA
Programs Education (K-12)

Job Description

KIPP SoCal Public Schools (KIPP SoCal) is a nonprofit organization that operates tuition-free, open-enrollment, public charter schools focused on preparing students in systemically under-resourced communities in Southern California for choice filled lives. In July 2019, KIPP LA Public Schools and KIPP San Diego Public Schools united to become KIPP SoCal Public Schools to better meet the needs of our students. We currently operate 19 schools, educate approximately 8,200 students and support an additional 4,300 alumni who are attending high school and college.

 

School Operations Coordinator Opportunity

  • KIPP SoCal Public Schools is seeking a School Operations Coordinator for the 2019-2020 school year.  The School Office Coordinator will support the school operations team in the day-to-day operations
  • They will have a significant role in creating and implementing policies, systems, and procedures
  • They will establish a school culture centered on our core values and ensure our students climb the mountain to and through college

School Systems

  • Provide logistical support and coordination for field trips and end of year field lessons
  • Be first responder to teacher calls for support in the classroom
  • Support planning and execution of school-wide events and fundraisers
  • Coordinate purchasing for materials and services (e.g., field trips, uniforms, office supplies, and teacher supplies) as assigned by Business Operations Manager
  • Ensures materials are distributed to the correct person in a timely manner
  • Support the School Nutrition Program when needed (e.g. meal application entry, monthly meal calendar submission, daily meal count reporting, monthly compliance documentation submission, and meal balance collection)
  • Support student health services when needed (e.g. administer basic first aid, maintain medication authorization forms and distribute medication, maintain injury reports, and contact parents as necessary)
  • Reports major injuries, head injuries and other school incidents to School Business Operations Manager
  • Supports daily attendance procedures and works with the Registrar to ensure the accuracy of students’ daily attendance
  • Supports the goal of achieving a high ADA by communicating attendance expectations to families and assisting in other activities
  • Supports all school-based communication systems (i.e. School Messenger)
  • Organizes, secures, and maintains a pristine office space and environment

Facilities Management

  • Oversees completion of all facilities request submitted at the school
  • Coordinates with janitorial day porter regarding daily janitorial needs
  • Ensure trash removal/recycling and copier requests are managed efficiently
  • Assists in preparing facilities for the upcoming school year (e.g. bulletin boards, signage)

Student, Family, and Staff Relations

  • Builds relationships with families to keep them well-informed and support their needs
  • Translates and distributes school correspondence including but not limited to: letters, memos, and weekly bulletins  
  • Assists in the translation of parent meetings, including Individualized Education Plan (IEP) meetings

Student Information, Enrollment & Recruitment

  • Works with Registrar to ensure emergency medical and contact information for all students is up-to-date
  • Works with Registrar to ensure school has complete and current immunization records for all students
  • Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community
  • Supports the collection of student interest forms
  • Assists the Registrar in managing family communication, pre and post lottery (sends interested families notifications of lottery events, sends lottery results letters to families, contacts families when student admission status changes)
  • Supports the distribution and collection of enrollment packets to families of admitted students

School Operations Coordinator Qualifications

  • Minimum of associate's degree or two years of coursework at an institution of higher learning preferred; bachelor's degree preferred
  • Spanish fluency (verbal, oral, written) preferred
  • Strong customer service skills is required
  • 2 or more years of full time working experience in a fast-paced office environment
  • Experience in proper office procedures including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality
  • Strong organizational and interpersonal skills
  • Ability to work independently and with a team
  • Prior experience working with students in an academic or recreational setting preferred  

 

Benefits

School Operations Coordinator Perks

  • Very competitive compensation package inclusive of a generous benefits package
  • 100% of healthcare premium costs covered by employer, dependents added at 50% of the cost
  • Employer-paid KIPP SoCal life insurance
  • 401(k) plan with up to 6% match by KIPP SoCal
  • Voluntary Benefits (Pet Insurance, Supplemental Life, Accident, Short Term Disability, etc.)
  • Generous time off program includes 22 holidays, sick leave and vacation
  • Other great benefits (Flexible spending account, EAP, tuition reimbursement for dependents, etc.)

Title / Level of Responsibility

Coordinator

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