The Staff Accountant, Accounts Payable is responsible for all accounts payable functions, including check writing and purchase order processing. In addition, the Staff Accountant is responsible for the accurate and efficient processing of all vendor invoices, employee reimbursements, travel advances and the petty cash fund.
•Timely input of vendor invoices, employee reimbursements and ACH transactions into the Great Plains database.
•Verify purchase order/check requests are within budget, stamped and given a PO number, and properly signed with the appropriate approvals.
•Process payment of accounts payable vouchers, as needed.
•Review the input of the AFI Silver Theatre accounts payable vouchers and process payments.
•Process employee reimbursements; this includes verifying receipts, ensuring approvals are obtained and any travel advances are cleared
•Disburse petty cash for approved and documented petty cash requests on a weekly basis; reconcile the petty cash account on a monthly basis.
•Reconcile the Accounts Payable Aging to the General Ledger balance on a monthly basis and perform other account analyses as assigned.
•Obtain signatures on all outgoing vendor checks to be mailed.
•Respond to all accounts payable related
•Supervise the Finance Assistant.
•Perform other duties and responsibilities as assigned.
•Bachelor’s Degree in Accounting or Finance required.
•Minimum three years solid accounting experience.
•Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms.
•Proven project management skills with the ability to take a project from conception through completion.
•Strong time management, organizational and
•Possess a positive and professional attitude with internal and external contacts .
•Proven ability to handle numerous details with appropriate follow up and reporting activities
•Strong database management and computer skills with a strong knowledge in Microsoft Excel, Word and Great Plains (or similar accounting software).
•Ability to work calmly under pressure.
•Must demonstrate personal integrity with the ability to inspire confidence and trust.
•Ability to handle confidential information with discretion.