Aug 14, 2019

Founding Dean of Operations - RKES

  • Bright Star Schools
  • Los Angeles, CA, USA
Programs Education (K-12)

Job Description

Office Responsibilities

·      Greeting and signing in all visitors and controlling access to the school

·      Answering phone calls, directing calls, taking messages, placing outgoing calls, and making public address announcements

·      Collecting and maintaining forms and other records, securing missing forms, and ensuring the confidentiality of all student records

·      Ensuring that students leave only with authorized parents or guardians

·      Ensuring student attendance is taken daily and generating weekly/monthly attendance reports

·      Receiving, preparing, and distributing all mail and deliveries

·      Ensuring that the school's physical environment is at all times neat and orderly, including but not limited to the reception/administrative area, teacher center, and supplies closet

·      Processing applications for admission

·      Attending all professional development sessions, as appropriate

·      Maintenance and safe guarding of student cumulative records (including requesting missing documents from students’ previous school)

·      Support student supervision and school wide events.

·      Translation of school announcements and letters

Management

  • Supervises and manages all office and custodial staff
  • Oversight of school operations budget codes

School Procedures, Events, Activities

  • Oversees pick up and dismissal procedures
  • Order all field trip buses throughout the year
  • Review after school programs regularly to ensure grant compliance
  • Maintains inventory and manages ordering of office and classroom supplies
  • Submit credit card receipts and check requests to accounting department
  • Conduct monthly facility walkthroughs and address trends
  • Collaborate with office staff to ensure completion of annual registration day
  • Works in conjunction with school leaders to schedule events and transportation
  • Organizes LELs/trips per procedures outlined in field trip handbook
  • Responsible for school site help desk tickets

Food Program

  • Serve as liaison with food vendor to communicate school schedules and potential changes
  • Monitor and ensure all food programs are in compliance with NSLP
  • Ensure food applications are submitted and completed and monitor student meal payments

Compliance and Insurance

  • Organize immunization clinics and vision/hearing screenings as necessary
  • Ensure all students are in compliance with all immunizations required for school entry
  • Review student injury reports and connect with insurance as needed.
  • Process insurance certificate requests

School Safety

  • Ensure school has emergency supplies, replenish as needed
  • Organize annual fire alarm testing/replenishment of fire extinguishers
  • Ensure school schedules and completes all required drills
  • Create and maintain emergency signage in classrooms and on/off campus
  • Develop relationships with local law enforcement and emergency response teams on behalf of school
  • Deliver staff emergency trainings. 
  • Coordinate with School Site Councils, first responders, and site administrators to revise School Safety Plans annually 

Other

  • Coordinate special projects as needed.
  • Works in collaboration with other operations staff across the organization

 

Qualification/Requirements:

·      Leadership skills to own departments and see it through with own vision while collaborating with principal

·      Outstanding attention to detail and willingness to get the job done.

·      Able to communicate and interact effectively with multiple stakeholders.

·      Excellent organizational, planning, and implementation skills.

·      Able to multi task and work in a fast paced entrepreneurial environment.

·      Able to meet deadlines with minimum supervision

·      Should be customer service driven

·      Knowledge of MS Office (Word, Excel, Outlook)

·      Professional appearance – Business casual

 

Education/Training/Experience:

 

·      High school diploma or GED. Bachelor’s degree, preferred.

·      3+ years of work experience. Charter school experience, preferred.

·      Experience managing adults and overseeing programs

·      Bilingual in Spanish or Korean

 

Salary and Benefits:

 

Salary:              Negotiable, DOE

Status:              Full Time

Location:          Los Angeles, CA

Benefits:            Health, dental, vision, life insurance, personal time off (PTO), 403b sponsored plan, holidays.

 

Title / Level of Responsibility

Director, Manager

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