We are seeking a dynamic, organized, self-starter to join the team as a Coordinator supporting the Member Relations and Awards department. Specifically, you will be working with the Associate Director in charge of the Music, Sound, Costume and Design categories/branches. In addition, you will be responsible for CRM data entry throughout the year including collecting and entering data for these branches including membership records and demographic data. Data entry skills are essential including typing, a focus on detail, familiarity with spreadsheets and online forms, and the ability to transfer documents into CRM records. You will also partner with the department’s Associate Directors and the Managing Director during the awards season for all matters as needed.
Process incoming submission materials for various awards categories including Original Song and Original Score.
Organize and upload submission materials into folders accessible by committee members for eligibility vetting.
Liaise with streaming vendor for video clip submissions.
Answer basic inquiries from submitters.
Maintain master spreadsheet listing of all branch membership review meetings with corresponding staffing details.
Coordinate remote voting device implementation and training; keep all department support staff trained and assign to the various meetings as needed.
Organize and upload new member proposals for specific branches.
Book meeting spaces as needed.
Coordinate with IT & Meeting Services for tech support/catering/etc. for meetings.
Keep executive offices updated about scheduled BEC meetings.
Upload meeting materials for iPads and remote viewing.
Track RSVPs and attendance.
Assist with department projects/events as needed including awards shows.
Work with the Member Relations and Awards team on all member related events throughout the year including Governors Awards and the Oscars.
Bachelor degree preferred.
Prior experience in an administrative role supporting one or more managers.
Strong computer proficiency including Outlook, Word, Excel, CRM and other administrative computer software.
Outstanding verbal and written communication skills with special attention to detail and accuracy.
Flexibility and the ability to prioritize while working on multiple projects and meeting deadlines in a fast-paced environment.
Ability to work independently as well as cooperatively with other Academy departments and interact professionally and gracefully with Academy members and the public.
Availability to work some nights and weekends as needed with short notice.
Must have reliable transportation.