Jul 02, 2019

Executive Assistant - Nonprofit

  • ColorOfChange
  • Oakland, CA, USA
Administration / Clerical Social Justice

Job Description

 

We are looking for an exceptional, experienced, and highly dedicated Executive Assistant. The coveted candidate will be committed to getting results in a fast-paced, collaborative, and strategic growth-focused environment, and is ideal for an impeccably organized, superbly detail-oriented individual with a strong interest in racial and social justice issues. If you’re passionate about utilizing your expertise and administrative skills to enhance daily workflow and impact during this unique time in history, we want you to bring your talents and acumen into the inner workings of the movement.

 

Job Responsibilities

  • Calendar Management & Complex Travel Coordination
  • Coordinate the schedule of your direct manager with a strong understanding of shifting and regular priorities, while working closely with other members of your team to maximize impact and workflow
  • Lead scheduling internally and externally with various internal teams on behalf of your direct manager, acting as a key liaison and representative for your team
  • Flawlessly manage and coordinate various travel arrangements for your direct manager and/or those collaborating with your team, ensuring accuracy, efficiency and impeccable attention to detail with shifting needs and priorities
  • Execute all meetings and events, coordinating contractors and vendors as needed
  • Create meetings and associated timelines; prepare and distribute meeting notifications, agenda materials, and manage all correspondence and meeting execution with the highest level of accuracy, efficiency, and attention to detail

 

 

 

Data Entry & Records Management

  • Ensure efficiency, accuracy and quality control for financial reports, tracking and reconciling all expenses in collaboration with the Finance department
  • Complete and submit timesheets and department invoices effectively and efficiently, minimizing any margin of error or risk
  • Collaborate with other team members and departments to produce and/or collect accurate data for reports and other actionable items for your direct manager
  • Manage and update your team’s shared files with the most current content for briefings, travel, meeting schedule, etc. with ultimate discretion
  • Take meeting notes and share next steps with collaborators as needed; attend working group meetings, record and circulate minutes

 

Additional Administrative Responsibilities

  • Lead and support administrative projects; ensuring that they are accomplished in a timely and accurate manner, continually updating your direct manager with status reports
  • Manage and/or support special event invitation process and confirmations, vetting requests and strategic content while working closely with your team
  • Provide support for other administrative positions and duties as required, including event management
  • Travel independently (10-30%) in support of engagements

 

QUALIFICATIONS

The ideal candidate will be extremely proactive and convey administrative excellence, exercising complete discretion and poise under pressure, while demonstrating effective written and oral communication skills. Candidates with excellent attention to detail and the ability to prioritize time-sensitive assignments will excel in this role. 

You should have:

  • A minimum of 3-6 years of experience in an administrative role supporting a senior level principal or an Executive level office (nonprofit/social justice organization experience preferred)
  • Demonstrated experience crafting internal and external facing client/partner communications and high-level proficiency in MS Office
  • Impeccable verbal, written, research, communication and deck creation skills, and experience
  • Demonstrated alignment with Color Of Change’s mission, and a strong commitment to racial and/or social justice
  • Excellent organizational skills and the ability to communicate complex ideas in clear, concise terms (verbally and written)
  • Ability to prioritize competing projects and multi-task across a broad spectrum of collaborators, based in various office locations or working remotely
  • Ability to exercise independent judgment and take initiative in an environment with shifting priorities
  • Able to work independently in a face-paced environment, with a proactive approach
  • Dedication and ability to work flexible hours, and travel (30-50%)
  • Commitment to confidentiality and ability to exercise absolute discretion
     

 

 

HOW TO APPLY

Click the "Apply for this position" link below and submit a resume and COC-specific cover letter.

Applications will be received on a rolling basis.

 

 

MORE INFORMATION

The salary for the Executive Assistant position is $72,000. This is a full-time exempt position. Color Of Change also offers a competitive benefits package.

 

 

Color Of Change (COC) is an equal opportunity employer. COC prohibits unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity or any other basis prohibited by law.

Title / Level of Responsibility

Entry Level

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