Jun 19, 2019

Events and Communications Manager - Beverly Hills

  • University of Southern California - USC
  • Beverly Hills, CA, USA
Marketing / PR Education (Higher)

Job Description

The Lawrence J. Ellison Institute for Transformative Medicine of USC combines interdisciplinary research with the prevention and treatment of cancer. David B. Agus, professor at the Keck School of Medicine of USC and the USC Viterbi School of Engineering, leads the institute as the Founding Director and Chief Executive Officer. Under Agus’ guidance, the Ellison Institute’s research focuses on the application of proteomics (the study of the body’s proteins) and genomics, mathematical modeling, integrating clinical trials, pre-clinical studies and molecularly targeted therapy, which focuses on molecular and cellular changes specific to cancer. The Ellison Institute uses all of these techniques to determine which cancer therapies are likely to work best for individual patients, allowing physicians to customize treatment for each patient’s cancer.

The Ellison Institute of USC draws collaborators from across conventional health and wellness fields, as well as from a broad range of other disciplines such as physics, biology, math and engineering to study cancer and potential ways to prevent, detect and treat the disease. The Institute complements and integrates cancer research being conducted by faculty physicians and scientists across the university.

Lawrence J. Ellison, Oracle Corp. chairman and chief technology officer, announced his lead gift of $200 million on May 11, 2016 at the Rebels with a Cause fundraising gala, to establish the newly named institute, which will be housed in a state-of-the-art facility in west Los Angeles. The building will house interdisciplinary cancer research laboratories focused on scientific discovery and innovation.

Clinical advances will focus on transforming cancer treatment through technology and an interactive care clinic that offers patients world-class health care. The institute’s collaborative environment will include a think tank, education and outreach, and a wellness program. The institute will feature community spaces built on encouraging a healthful lifestyle, including a library and gardens. The center will be open to the community for lectures and wellness classes on nutrition and similar topics.

Location:  Keck USC Beverly Hills Clinic/USC Health Sciences Campus

Position responsibilities:


  • Coordinate the overall design, flow, and feel of Rebels With a Cause gala, our primary fundraising event, and provide support through the planning process to ensure the event meets standards and expectations.
  • Manage printed event collateral including invitations, programs and posters in accordance with EI and USC editorial policies
  • Maintain detailed event files and updated information on event attendees, donors, and friends of the University as needed. Develops and maintains an extensive list of contacts, internal and external to facilitate event coordination.
  • Generate lists for events using the Salesforce database, reviews and determines actions necessary to ensure comprehensive receipt of invitations and accurate record-keeping.
  • Manage vendor timelines to ensure the timely and accurate delivery of services.
  • Manages creation and delivery of memorabilia, gifts and awards for the ceremony.
  • Coordinate with Development team to make sure Chair, Honorees, Sponsors, and their teams are up to date with plans.
  • Manage Rebels With A Cause website and social media page.
  • Coordinate any USC specific protocols with event vendors and EI team
  • Miscellaneous events: Identifies target groups, develops concepts, designs and coordinates mailings of promotional materials and invitations and directs logistical planning.  Maintains records on event activities, progress and status.


  • Develops, prepares and edits marketing materials such as reports, publications, official correspondence, newsletters, articles, bulletins, brochures, manuals, advertising copy, etc, as needed or assigned. Liaises with university to ensure goals of school or department are effectively represented to public.
  • Administers social media platforms for EI and related events. Manages the creation of new website.
  • Manages public relations program for EI.  Coordinates interviews, press releases and announcements in accordance Development and other EI areas.   
  • Serves as key resource for project information.  Interfaces with faculty, staff, and/or external contacts necessary to complete assignments.  Resolves problems and/or questions referred by project staff of administrators.
  • Manages special projects on behalf of COO and Director. Provides assistance and support in planning, design, development and implementation of short and long-term projects for the Institute. Plans, coordinates, schedules and organizes project activities to meet objectives.

Knowledge and Skills:

  • Facility with Microsoft Excel, Word, and PowerPoint.
  • Excellent writing and verbal communication abilities
  • Familiarity with list management and website administration
  • Superior organizational skills and attention to detail
  • Familiarity with logistical support elements of special events including catering, on-site management, printed material design, production, mailing, registration, parking.

Preferred Education:  Bachelor’s degree in Public Relations, Communications, Journalism, or related field.

Preferred Experience:  5 or more years

Title / Level of Responsibility


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