Jun 14, 2019

Executive Assistant and Board Liaison

  • Turnaround Arts
  • Los Angeles, CA, USA
Administration / Clerical Education (K-12)

Job Description

EXECUTIVE DIRECTOR AND BOARD OF DIRECTORS SUPPORT (35%)

  • Support Executive Director’s short and long term goals and plans through weekly action planning and calendar management
  • Build relationships with Board members, ensure regular communication, and drive and track engagement by and with Board members
  • Prepare all materials and oversee all logistics for Board and Committee meetings

DEVELOPMENT (35%)

  • Support Executive Director and Development and Communications Manager with prospect research, donor outreach, briefings in preparation for donor meetings
  • Support Development and Communications Manager to ensure up-to-date donor tracking systems for prospective and current donors
  • Provide on-site support at high profile artist visits and events
  • Process donor acknowledgement letters and maintain up-to-date organizational contact lists

OPERATIONS (30%)

  • Process invoices, reimbursements, and check requests
  • Assist with organizing, coding, and submitting receipts for monthly expense reports
  • Schedule and handle logistics for meetings, and coordinate travel arrangements
  • Monitor admin@turnaroundartsca.org account and respond to or redirect inquiries
  • Maintain highly organized digital and paper filing systems
  • Provide on-site and logistical support at local, school-based events, as appropriate
  • Complete other administrative duties, as needed

The Executive Assistant and Board Liaison will have additional responsibilities, as necessary. This position may require occasional, local travel using candidate’s own car.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree from an accredited institution in a relevant field of study
  • 2-3 years of relevant development and/or high-level administrative support experience
  • Demonstrated experience to perform the job responsibilities outlined above

REQUIRED SKILL SETS

  • Highly organized, self-motivated team player, excited to play a critical role in a small office
  • and contribute to meaningful, mission driven work
  • Effective oral and written communication skills, demonstrating tact, diplomacy, and accuracy
  • Ability to professionally format emails, letters, and other documents
  • Familiarity with Microsoft Office Suite and Google G-Suite
  • Demonstrated discretion in dealing with high-profile contacts
  • Ability to quickly adapt to changing circumstances and priorities, take appropriate initiative,
  • and work independently
  • Ability and willingness to learn and perform a variety of administrative tasks as shifting program demands require
  • Ability to represent Turnaround Arts: California in a professional manner
  • Experience with Adobe Creative Suite, Wordpress, and/or Mailchimp a plus

COMPENSATION

  • Full-time, exempt position
  • Competitive salary based on qualifications and experience
  • Benefits package including medical, dental, and vision insurance, 401k plan, paid holidays,
  • and paid time off
  • Mileage reimbursement for work-related travel beyond daily commute

Title / Level of Responsibility

Entry Level

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