Jun 14, 2019

Executive Assistant and Board Liaison

  • Turnaround Arts
  • Los Angeles, CA, USA
Administration / Clerical Education (K-12)

Job Description


  • Support Executive Director’s short and long term goals and plans through weekly action planning and calendar management
  • Build relationships with Board members, ensure regular communication, and drive and track engagement by and with Board members
  • Prepare all materials and oversee all logistics for Board and Committee meetings


  • Support Executive Director and Development and Communications Manager with prospect research, donor outreach, briefings in preparation for donor meetings
  • Support Development and Communications Manager to ensure up-to-date donor tracking systems for prospective and current donors
  • Provide on-site support at high profile artist visits and events
  • Process donor acknowledgement letters and maintain up-to-date organizational contact lists


  • Process invoices, reimbursements, and check requests
  • Assist with organizing, coding, and submitting receipts for monthly expense reports
  • Schedule and handle logistics for meetings, and coordinate travel arrangements
  • Monitor admin@turnaroundartsca.org account and respond to or redirect inquiries
  • Maintain highly organized digital and paper filing systems
  • Provide on-site and logistical support at local, school-based events, as appropriate
  • Complete other administrative duties, as needed

The Executive Assistant and Board Liaison will have additional responsibilities, as necessary. This position may require occasional, local travel using candidate’s own car.


  • Bachelor’s degree from an accredited institution in a relevant field of study
  • 2-3 years of relevant development and/or high-level administrative support experience
  • Demonstrated experience to perform the job responsibilities outlined above


  • Highly organized, self-motivated team player, excited to play a critical role in a small office
  • and contribute to meaningful, mission driven work
  • Effective oral and written communication skills, demonstrating tact, diplomacy, and accuracy
  • Ability to professionally format emails, letters, and other documents
  • Familiarity with Microsoft Office Suite and Google G-Suite
  • Demonstrated discretion in dealing with high-profile contacts
  • Ability to quickly adapt to changing circumstances and priorities, take appropriate initiative,
  • and work independently
  • Ability and willingness to learn and perform a variety of administrative tasks as shifting program demands require
  • Ability to represent Turnaround Arts: California in a professional manner
  • Experience with Adobe Creative Suite, Wordpress, and/or Mailchimp a plus


  • Full-time, exempt position
  • Competitive salary based on qualifications and experience
  • Benefits package including medical, dental, and vision insurance, 401k plan, paid holidays,
  • and paid time off
  • Mileage reimbursement for work-related travel beyond daily commute

Title / Level of Responsibility

Entry Level

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