Aviva Family and Children's Services

Aviva believes every child and every family in our Los Angeles community deserves the chance for a brighter future.

We provide compassionate support, therapeutic services, and guidance to at-risk children & families.

Jul 30, 2019
The Research   Associate is primarily responsible for the collection, organization and preparation of data for the purposes of analysis, dissemination, and utilization.  He/she will work under the direct supervision of the Director of Research and will collaborate with designated staff across all programs and departments throughout the organization.    Essential Functions Troubleshoots errors/discrepancies in data and works with program staff and/or clients to correct and/or gather missing information Assist with the Line of Sight Meetings by participating in preparation meetings and review databases and charts for data integrity. Travel to other agency campuses to provide trainings or give presentations to various programs as needed regarding proper completion of outcome measures in order to ensure data validity and integrity and/or reporting program specific outcome data results. Provide supervision and guidance, alongside the Director of Research, to USC/CSUN undergraduate interns who have a keen interest in research processes and design. Work closely with the Director of Research to identify opportunities for improvement across programs in regards to outcome measures. Review data in order to spot errors in data entry, anomalies, and other data quality issues. Generates and distributes routine and special reports as requested. Prepare and deliver PowerPoint presentations to summarize trends and results of special reports. Monitor Line of Sight data for integrity, identify potential errors and concerns Work with all programs to ensure all data is tracked in required databases. Conduct scientific literature reviews as needed to support goals of the department and agency. Lead the biannual organization and collection of WFI Interviews Generate and implement (with supervisor approval) research ideas. Assist with data collection and analysis including generating benchmarking data. Present and disseminate data to persons in agency as required and needed. Act as a liaison for the Research Department with other programs to assist with improving outcome measure data collection. Other duties and special projects as assigned.   Qualifications Competency Requirements Ability to speak, read, write and understand English Ability to work effectively as a member of a multidisciplinary team Knowledge of Excel, Power Point, and Adobe Acrobat Knowledge of SPSS preferred Skilled in identifying complex problems and reviewing related information to develop and          evaluate options and implement solutions Skilled at verbal and written communication Participate in funder trainings/meetings   Education and Experience Bachelor’s degree in social science from a 4 year university and a minimum of two years with research experience.   Certifications/Licenses N/A   Additional Requirements • Tuberculosis clearance • Department of Justice/Fingerprint clearance • Satisfactory completion of health screening • Proof of legal eligibility to work in the United States • Satisfactory driving record   Delegates Authority To Other staff as designated by supervisor Physical Demands   While performing the duties of a Research Assistant, the employee is frequently required to sit stand and use his/her fingers to manipulate a keyboard or writing instrument.  The employee is occasionally required to walk, bend and lift object heavier than ten pounds.  The employee may be required to drive to other agency locations and trainings.   Work Environment   The work environment is primarily indoors.  The noise level varies from quiet to moderate.    
Aviva Family and Children's Services Los Angeles, CA, USA Information / Web
Jul 30, 2019
Under the direction of the President and Chief Executive Officer (CEO), the Executive Administrative Assistant provides administrative support to the President/CEO and the Executive Cabinet.   Is professional in all communications, written and verbal, and treat all staff, board members, and community contacts with respect and dignity.   Essential Functions   Provide scheduling, organizational and computing support to the President/CEO. Specific duties include but are not limited to screening phone calls, scheduling meetings, writing and sending approved correspondence, contract assembly, historian/minutes of key meetings, working on special projects, and providing support to the other members of the Executive Cabinet as needed. Manage and update the agency website including social media posts and outreach Perform general office duties such as ordering supplies, preparing invoices, reports, memos, and other documents using word processing, spreadsheets, or databases Is the central record keeper of all executive correspondence, monthly reports, audits, Board information, and Community Care Licensing reports; maintain records both electronically and in hard copy in an organized and accessible manner. Update board Packets and create them for new board members. Provide reminders for all Board, Sub-Board Committee, Executive Cabinet and Administrative meetings. Handle all logistics associated with meetings such as scheduling, managing calendars, developing agendas, taking meeting minutes, reserving meeting space, ordering food, providing copies of information to relevant parties, and sending/collecting RSVPs. Coordinate the Board Room reservations. Provide coverage for the Receptionist and Development Assistant for breaks and absences Sensitive and responsive to the cultural differences among the agency’s client population Actively participate in a quality improvement project   The Executive Administrative Assistant will take on special projects or additional duties as assigned by the President/CEO. Qualifications Competency Requirements -Ability to fluently speak, read, write and understand English -Ability to speak Spanish preferred -Must be professional and able to keep confidential information -Must have excellent oral and written communication skills -Must have excellent interpersonal and customer service skills -Ability to multi-task and prioritize various projects -Proficient in using Microsoft Office, Outlook including calendar management, Doodle or similar system for managing meeting set up   -Proficient in Wordpress or similar program for Website design -Proficient in using standard office equipment including computers, telephones, copy machines and fax machines   Education and Experience -High School diploma required -Bachelors degree preferred -Minimum of 2 years working in an office setting required -Previous experience working for a social services or mental health organization preferred -Previous experience as an Administrative Assistant for an Executive preferred   Certifications/Licenses -Valid CA driver’s license   Additional Requirements -Tuberculosis clearance -Department of Justice/Fingerprint clearance -Satisfactory completion of health screening -Proof of legal eligibility to work in the United States -Satisfactory driving record
Aviva Family and Children's Services Los Angeles, CA, USA Administration / Clerical
Jul 30, 2019
Under the direction of the Vice President, Development, the Development Writer is responsible for writing and submitting grant proposals, LOIs, and concept papers to support Aviva’s fundraising goals, along with establishing long-term relationships with foundations. He/she produces fundraising materials and mission-related materials for Aviva and is responsible for crafting engaging communication vehicles, inspiring donors with thoughtful, targeted pieces, and helping shape the organization’s voice. In addition, the Development Writer provides support for corporate giving, and other duties and/or special projects as assigned by Vice President, Development.   Essential Functions   Foundation Giving – 45% Develop and write well-researched, well-written, and well-documented grant proposals to foundations, government, corporations, and other grant-making organizations, persuasively communicating the organization’s mission and programs to prospects Utilize prospect research to identify funding opportunities to support annual budget needs utilizing research tools to learn about funding priorities, guidelines, and timelines Create and maintain a grant pipeline, prospect list, calendar of grant-related deadlines, funding calendar, cultivation calendar, foundation profiles, boilerplate language, sample funding opportunities, and other grant-related materials Build a robust pipeline of individual, family, and corporate foundations that align with Aviva’s mission and can be cultivated and solicited for support Cultivate and establish long-term relationships with foundation program officers and key leadership to successfully secure foundation grants and strengthen relationships to increase funding from current and prospective partners.   Corporate Giving – 25% Research and identify potential corporate partners, locate key contacts within corporations, identify funding opportunities, including (but not limited to) corporate grants, major gifts, workplace giving/matching, in-kind donations, 3 rd  party events, and cause marketing and maintain corporate prospect list detailing this information Assist with the creation of a workplace giving and employer matching strategy by identifying potential partners and developing relationships in order to secure donations and meet annual fundraising goals Manage a grow relationships with corporate partners and prospects in order to engage them in various corporate giving opportunities and meet revenue goals   Marketing, Communications, PR & Social Media – 25% Writes, designs, and provides strategy support for development and campaign-related communications materials, including eblasts, blogs, proposals, reports, presentations, newsletters, annual reports, brochures, publications, and others as assigned Create, manage, and grow Aviva’s online presence through website, blog, and social media accounts Design and implement engaging social media strategy focused on growing our network of followers   Administration – 5% Ensure timely and accurate input of all donor communications and information into database, keep prospect lists and pipeline documents up-to-date, provide relevant reports to leadership when requested, maintain Outlook calendar, and complete other administrative functions as necessary Seek training to gain necessary development knowledge and remain up-to-date on development trends and best practices Development and maintain effective working relationships with key staff, volunteers, and donors to ensure the success of the Development Department Competency Requirements Experience crafting funding proposals in a clear and compelling manner Demonstrated knowledge of fundraising techniques and proven track record of securing new funding opportunities Demonstrated superior writing, research, and project management Self-motivated, detail oriented, highly-organized and skilled in project management Comfortable working independently and contributing to a dynamic team Ability to effectively work under pressure, use independent judgment and produce a quality work product within tight time constraints Excellent verbal, analytical, and interpersonal communication skills Ability to speak, read, write and understand English Ability to work effectively with diverse groups of people Professional in appearance and demeanor Ability to work nights and weekends as needed   Education and Experience Bachelor’s Degree from an accredited college or university required 3-5 years nonprofit development experience Experience working with donor databases Proficiency in Microsoft Office required (Excel, Word, PowerPoint) Certifications/Licenses Valid CA driver’s license Additional Requirements Tuberculosis clearance Department of Justice/Fingerprint clearance Satisfactory completion of health screening Proof of legal eligibility to work in the United States Satisfactory driving record Physical Demands   While performing the duties of a Development Assistant, the employee is frequently required to sit, and use his/her fingers to manipulate a keyboard or writing instrument. The employee is occasionally required to stand, walk, bend, and lift objects heavier than ten pounds. The employee is rarely required to drive or run.      Work Environment The work environment is indoors. The noise level varies from quiet to moderate. This Job Description has been developed to identify some of the duties and responsibilities of this position. It is not intended to limit or encompass all duties and responsibilities of the position.   Aviva Family and Children's Services at its sole and absolute discretion, expressly reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in this and all job descriptions.
Aviva Family and Children's Services Los Angeles, CA, USA Development