International Medical Corps

A preeminent First Responder, International Medical Corps provides emergency relief to those struck by disaster, no matter where they are, no matter what the conditions, working with them to recover, rebuild and gain the skills and tools required for self-reliance.

Jul 29, 2019
Using established guidelines; this position is responsible for the timely and accurate processing of Accounts Payable invoices and associated tasks to ensure the correctness of management reports.   RESPONSIBILITES:   Process all Accounts Payable invoices in accordance with established company guidelines.    Review vendor invoices or other payment requests for accuracy, appropriate authorization and supporting documentation   Assign Vendor code (on check requests) for payments to existing vendors   Compile documents required to setup a new Vendor (W8, W9, etc)   Ensure that invoices are properly noted when received, entered, posted, paid, and mailed.   Follow-up on all past due amounts indicated on vendor invoices.   Reperform all manual calculations for correctness and attach calculation tape for support of the amount payable.   Code invoices with accurate cost distribution   Submit invoices and Print Held Journal report to the Sr. Accountant for review and approval.    Enter invoices for the weekly check run.    Mail checks processed in the weekly check run by no later than 5 p.m. Friday, including all remittance stubs to ensure proper application of IMC’s payments.    Research all vendor statements immediately upon receipt.    Organize and file all invoices and checks to properly maintain an orderly and accurate filing system. Filing should be done on a daily basis.   Scan and file documents for all Accounts Payable payments.   Performs monthly review of checks/wires paid to ensure invoices are available on file. If payments are based on pro-forma invoices, maintains listing of pending invoices and follows up on missing documents   Responsible for monthly reconciliation of corporate Accounts Payable and Accounts Receivable (including employee receivable) accounts   Monthly prepaid and deposit expense allocations and reconciliations.   Provide copies of all invoices charged to fixed assets to the Staff Accountant, for supporting of the monthly expense allocation.   Maintain the monthly general journal books of record; check copies binder, and consultants file.   Maintain and performs regular review of W8/W9 forms to ensure all tax related data is available on file, at any time   Maintain contracts file in support of the annual 1099 reporting.   Handle confidential information with the highest degree of integrity.    Complete special projects and miscellaneous assignments as required. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.     QUALIFICATION REQUIREMENTS:   To perform this job successfully, an individual must be able to perform each essential duty with satisfactory results. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   2 years AP/AR experience Well organized and detail oriented Flexible Willing to learn and grow Ability to work under pressure Cooperative and willing to assist others Communicative Team player Proficiency in excel and Degree in Accounting preferred but not required
International Medical Corps Los Angeles, CA, USA Finance
Jul 29, 2019
International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance. Background The Resource Development (RD) department is responsible for the organization’s private fundraising across a variety of channels including direct marketing, major gifts, corporate and foundation, gift-in-kind, and more. The RD Data and Operations team supports the efforts of the department with gift processing and recording, database and technology management, reporting and analytics, project and knowledge management, procurement, and other support functions. Job Purpose he RD Data Officer acts as the main steward of the Raiser’s Edge database and Engaging Networks online marketing platform, the point person for reporting and analytics needs, and manager of team/departmental knowledge and processes. Main Responsibilities To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive. Design data storage and efficient flow of data, developing policies and procedures, and maintaining data integrity for all gifts and supporters of all fundraising channels in order to enable efficient operations, data mining, and reporting. Maintain data dictionary. Execute data imports, universal updates, and data queries. Prepare and provide quality control on mailing lists, e-mail segmentations, and other data pulls Design and generate timely, reliable and comprehensive regular reports and analyses Devise analytics strategy, as well as identify and obtain new data and data sources to support new analysis and reporting initiatives Work with all channels to ensure 360-degree view of supporters in database. Design regular quality-control audits, data cleansing and update routine, seek vendor services for obtaining up-to-date and relevant supporter info Act as the owner of all processes of the RD & Operations Team, and maintain policy and procedure manual Work with all members in RD to constantly maximize the usage of existing data and systems, identify opportunities, implement process change, and increase efficiency Act as the owner of and maintain vendor relationships for all operations systems, such as donor database, online fundraising platform, prospect research tools, and mobile giving platform Perform trouble-shooting and testing, and implement solution Conduct regular user training and maintain training materials. Assist end users on database use, especially query and report, and empower users to become self-sufficient   Code of Conduct It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report. Qualifications: Master's degree in related field Project management experience or certification & Raiser’s Edge experience Experience Three years of experience in process management, business analytics or fundraising operations Three years of experience with CRM and/or database management Bachelor's degree in related field Competency Excellent organizational skills and superb attention to detail Strong analytical and project management skills required, including a thorough understanding of how to interpret and implement department business needs Ability to design and manage large scale data system and efficient processes Excellent verbal and written communication skills Proficiency with Excel and data manipulation tools Excel VBA/Macro experience preferred Equal Opportunities International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
International Medical Corps Los Angeles, CA, USA Information / Web
Jul 29, 2019
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.  Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.  Job Purpose Working under the direct supervision of the Payroll Manager, the Payroll Officer will be responsible for a range of payroll functions for international and domestic Payrolls, including supporting multi-state payrolls in a complex regulatory environment. The position requires the individual to work closely with the Payroll Manager and Senior Payroll Administrator in processing various payroll tasks. Main Responsibilities Checks payroll documentation and payroll systems for accuracy. Ensures employee records reconcile between systems (Costpoint and ADP). Maintains EE changes and updates between ADP and Costpoint. Approves Employee Self Service changes (Tasks) in ADP. Processes new hires, terminations, and pay adjustments On as needed basis, generates off cycle wires and/or live checks for Intl and HQ EEs, Responds to questions and requests from employees related to Western Union Global Pay enrollment. Responsible for safe guarding payroll records. Implements established internal controls and processes. Ensures payroll-related compliance policies and procedures are followed. Payroll document/data management Code of Conduct It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report. Qualifications: Solid knowledge of payroll practices EXPERIENCE Minimum 2 years’ experience with multi-state payroll practices and payroll taxation (essential) Experience with ADP Workforce Now Familiarity with timekeeping practices in a multi-site environment (desirable) COMPETENCIES An understanding of rules, regulations, processing procedures, recordkeeping methods and control systems associated with the payroll process. Ability to read, analyze, and interpret technical procedures or governmental regulations. Ability to effectively present information and respond to questions from managers and staff. Proficiency in Excel, Outlook and Word. Ability to handle multiple tasks and many administrative details in a fast paced and constantly changing environment. Flexibility Ability to initiate action to accomplish an objective and goals; be proactive and assertive Ability to maintain confidential information with the highest degree of integrity Must be punctual and reliable Strong attention to detail and outstanding organization skills Analytical and problem solving skills Ability to cope with stressful situations and work with limited resources. Excellent communication skills, both oral and written. Ability to exercise sound judgment Team player Equal Opportunities International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
International Medical Corps Los Angeles, CA, USA Administration / Clerical
Jul 29, 2019
International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance. Job Purpose   The Legal Department is seeking a paralegal with a specialty in data privacy to support our two staff attorneys in data privacy, export licensing and general legal matters. The candidate must be motivated, creative and results-oriented, and will be able to independently follow through project completion. This work requires exercising considerable independent judgment and initiative. Main Responsibilities To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.  Research federal, state, and international laws and regulations related to export licensing and data privacy and security, including laws related to data collection, storage, transfer and data breach incidents; Work with appropriate counsel (internal and external counsel) and business teams to obtain appropriate export licensing, and correct and/or mitigate potential compliance issues in areas of data privacy and export licensing; Work with counsel to create, communicate, and maintain internal and public-facing export licensing and data privacy policies, standards and procedures and define related internal policy enforcement guidelines, including employee expectations around key processes and procedures related to data privacy; Work with counsel on corporate branch registration processes in US domestic and overseas locations and maintain international corporate registration tracker; Work with counsel to update legal-owned policies, trainings, and contract templates; Maintain country-level litigation tracker; Maintain field office legal compliance tracker; Prepare and authenticate (as required) powers of attorney and corporate branch registration documents; Manage legal department filing and recordkeeping; Coordinate with various business stakeholders as necessary to ensure successful and timely project and task completion; Handle various administrative tasks, ad-hoc legal and compliance projects; Other duties as assigned. Code of Conduct It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report. Qualifications: Bachelor’s degree required Privacy Certification required Experience Paralegal Certificate from an ABA-approved institution required Knowledge of US export licensing and international privacy regulations, including GDPR CIPP certification strongly preferred Minimum of 5 years’ paralegal experience in a legal environment with a multi-national corporation or international NGO. Highly organized, detail oriented and able to follow through on assignments Demonstrated ability to work successfully with other departments to advance organizational goals Solid, demonstrated written and verbal communication skills and a detail orientation Ability to trouble-shoot and independently solve problems Ability to maintain strict levels of confidentiality Confidence and flexibility with excellent interpersonal, collaborative and partnership development skills to work successfully with employees across all departments, geographies and cultures Some domestic and international travel may be required Equal Opportunities International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
International Medical Corps Los Angeles, CA, USA Legal
Jul 29, 2019
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.   Background The Development Officer reports to the Director of Philanthropy & Campaigns, but collaborates across the team and with the broader Resource Development department   Job Purpose The Development Officer will support the cultivation, solicitation and stewardship for the organization’s mid-level supporters through to its leadership donors. This will include collaborating with the team’s portfolio managers on generating and producing reports to inform cultivation and solicitation strategies, written content for specific donors and general external communication, briefing notes, proposals and donor reports.   The Development Officer will be responsible for some key support functions of the Philanthropy team, including being the principal point of contact for servicing the team’s research needs, as internal liaison with the Development Operations team, and will manage the Philanthropy team’s communications calendar. The Development Offiver will ensure rigorous use of the organization’s fundraising database.   Main Responsibilities To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.   Research prospective and current donors for International Medical Corps, providing briefings and reports that will assist portfolio managers in designing and executing cultivation, solicitation and stewardship strategies Support the Philanthropy team portfolio managers to develop and implement thoughtful, strategic cultivation, solicitation and stewardship plans for prospective leadership and major donors Prepare and contribute materials, agendas and briefings for external prospect and donor meetings and for internal strategy meetings Collaborate with Philanthropy portfolio managers to organize and direct the efforts of the organization’s fundraising volunteers as needed and assigned Act as the team lead on ensuring comprehensive knowledge management processes and procedures are in place to support effective fundraising, including database use, tracking of key team metrics, and compliance with other team protocols e.g. Development Operations, Finance, etc. Work with the Director to prepare regular financial reports from the database and other sources, enabling robust analysis of the team’s progress to goals Assist with Philanthropy events, participating in event planning, logistics and delivery Undertake special assignments, as directed.   Code of Conduct It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.   Qualifications: Minimum 3 years of administrative or project management experience gained in either a development office, in an NGO program context, or in a commercial environment with a sales/account management focus   Experience Exceptional writing/editing communications skills and solid verbal presentation abilities; Highly developed project management skills with the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands; Sophisticated understanding of the role of written communications in building and maintaining complex, high-level relationships; Ability to identify and create processes necessary to support effective donor outreach and stewardship; Highly computer literate, to include Word, Excel, PowerPoint as well as familiarity with CRM databases; Ability to respond quickly to changes in short-term work priorities; Comfortable working with and analyzing data – able to synthesize data into meaningful reports and visualizations; Commitment to fundraising for humanitarian and international development causes. Equal Opportunities   International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.  
International Medical Corps Los Angeles, CA, USA Development
Jul 29, 2019
International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.   Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.   Job Purpose The position reports to the Senior Director of Human Resources and is responsible for the overall administration, coordination and evaluation of the Human Resources function at Corporate Headquarter level.   Main Responsibilities To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.   Plans, develops, organizes, implements, directs and evaluates the International Medical Corps human resource function and performance at Corporate Headquarter level. Together with other Human Resources Leadership drives the implementation of Human Resources strategies including talent acquisition, staffing, compensation and benefits, records management, training and development, employee relations, retention, diversity and compliance Co-ordinate development of global progressive and proactive compensation and benefits programs to provide motivation, incentives and rewards for effective performance. Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions. Maintains knowledge of US and International Human Resources policies, programs, and issues and supports the coordination of such programs. Manages the budget and other financial measures of the Corporate Human Resources department by estimating, forecasting and anticipating trends and variances, developing action plans, measuring and analyzing results and initiating corrective actions. Supports management by providing human resource advice, counsel and decisions. Continually assesses the competitiveness of all Human Resources programs and practices against the relevant comparable organizations. Enhances and/or develops, implements and enforces Human Resources policies and procedures of the organization by way of systems that will improve the overall operation and effectiveness of the organization. Provides technical advice and knowledge to others within the human resource discipline. Complete workforce analysis for any RIF process and work with legal to assess risk. Facilitate and follow up on the development of implementation of action plans designed to address issues surfaced through employee surveys—either locally driven or corporate driven. Utilize Key Process Indicators (KPIs) to help assure opportunities to improve the employee relations environment.   Code of Conduct It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.     Qualifications: Master's degree in human resources or equivalent degree   Experience The preferred candidate is LA based or willing to relocate to LA from within the US, and must have 10 years’ senior level human resources expertise with compensation and benefits, HRIS, people management, change management, business acumen, in addition to INGO experience Global and cultural awareness Drive for results Leadership Skills Innovative thinking Communication skills Field experience in humanitarian emergencies desirable Equal Opportunities International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.    
International Medical Corps Los Angeles, CA, USA Human Resources