Jul 22, 2019
Coro Southern California is a nonpartisan nonprofit organization focused on cultivating the next generation of diverse leaders through hands-on, collaborative, cross-sectoral learning.
With substantive programs for youth, recent college graduates, and professionals, we cultivate emergent leaders at all stages of their lives and careers. Graduates come away from Coro with a deeper understanding of how the region works, the leadership skills to contribute to its success, and a network of engaged and influential alumni to help them reach their goals.
Coro is a collaborative community with a shared belief that a single person, with the right knowledge, skills, and network, is what will make Southern California a better place for all who live and work here.
About the Position
The Coro Program and Operations Manager oversees all administrative and operations support aspects of Coro’s organization-wide systems as well as within existing programs, including the Youth Fellows Program, Lead LA, and Women in Leadership.
Track all payments receivable, including program tuition, contract service fees and donations.
Create and communicate ongoing operations reports to the Executive Director
Prepare and disburse payments to vendors
Deposit, record and file checks received
Track and pay monthly credit card and insurance balances
Submit check requests and track invoicing for all payments due
Manage staff reimbursement requests--manage filing of receipts, tracking of transaction type, and check request
Monitor and record online donations and income on a weekly basis
Create invoices, manage correspondence, and track all outstanding balances
Record all transactions involving disbursements and/or accounts payable and receivable
Assist accountant in reconciling and auditing accounting data in preparation of monthly financial statements including: credit card transactions, bank reconciliation, insurance payments, online income, staff reimbursements, etc.
Properly code charges for posting cost
Interpret contracts provisions in order to identify allowable/non-allowable expenditures
Check and review audited vouchers to ensure accuracy and conformance to established accounting procedures
Provide tax forms and reporting documents to donors
Oversee and manage all insurance policies
Complete renewal forms for all insurance and employee benefit programs at Fiscal Year End
Update and streamline operations as needed
Oversee yearly auditing process in collaboration with the Executive Director
Develop systems to streamline operational processes for the organization
Order and track all supplies
Manage board meetings and retreats, including printing and preparation of materials, food order and other logistics
Program & Event Support
Oversee all logistical elements of Coro’s part-time programs and events, including but not limited to, material preparation, facility bookings, catering orders, and logistical communications
Order and track program supplies
Serve as support staff in the training or event room, including set up / clean up and materials distribution
Oversee all Project Fees for Fellows Program, including all invoices, reports and collection, in collaboration with the FPPA Director
Serve as receptionist, answering and directing phone and email inquiries
Assist staff in administrative tasks
Open, sort and route incoming mail and prepare outgoing mail
Order and track office supplies
Support Executive Director with scheduling as necessary
Oversee maintenance and management of operational systems, including phone, printers, computers
Update and maintain contact database utilizing the Salesforce platform.
BA or BS Degree required
Prior experience in office management, operations, and/or administrative support
Strong verbal and written communication skills
Strong project management skills
Comfortable with autonomy and directing own projects
Flexibility to adapt to changing demands and priorities
How To Apply
Please submit a cover letter and resume to email@example.com with the position title in the subject line.
Coro Southern California
Los Angeles, CA, USA