2 jobs found in san francisco

Location: San Francisco, CA Summary The purpose of this position is to support in our engineering global off-sites in the areas of hospitality and social activities as well as support the business operations of the Wikimedia Foundation. This position resides on the Administration team and will report directly to the Director of Administration. This role is for a passionate administrative professional who can build positive relationships and service delivery by being able to prioritize, hold confidentiality, exercise professional judgement, anticipate needs and deliver professional communications and support with accuracy and confidence, understanding how to articulate status and next questions for effectiveness.  The Administrative Assistant must be able to learn new software as well as bring problem solving skills and a ‘can-do’ attitude to the job. This role will work across time zones in a global environment. The right person will learn and exercise good judgement, have creative problem solving skills and enjoy assisting in an administrative support role. He/She will have the ability to adjust to differing styles, together with a desire and commitment to learn and work with within a prudent administrative back office for a top five charitable non-profit internet organization.    We’d like you to do these things:    Provide administrative support for group convening services within the travel department.  Follow instructions, provide administrative organization and clear communication with prompt solutions and customer service.  Maintain and engaged on current organizational systems success Learn and follow contract workflow process using organizational tracking software  Schedule and assist with talking points along with information gathering and sharing for  initial team offsite norms.  Liaise with identified team leads in travel and departments to solicit onsite logistics, support guidelines and ensure they are aligned with contractual obligations  Provide research and sourcing assistance for identified social and food/beverage activities Prepare cost estimates Learn and edit the office documentation in our internal intranet (office wiki/media wiki s/w)  Work within a values-based organization committed to prudent passionate organizational goals Support business operations where indicated for team coverage Review and reconcile expenses to actuals information  Track/follow up on deposits/payments with contracted venues and hotels Assist in creating offsite/group attendee surveys for both staff and volunteers. Special projects as assigned in relation to travel services We’d like you to have these skills: Demonstrated professional communication skills and ability to learn and incorporate guidelines for roles and position Proficient with Google Suite of applications Demonstrated administrative support for mid to large companies or organizations Experience with detail and accuracy inherent in performing support services Accounting and reconciliation experience Required Qualifications 3+ yrs of administrative support with increasing responsibility  Demonstrated technical aptitude and savvy, ability to adjust, learn and use new and different software to deliver on a variety of business operations.  Intermediate experience with Google suite of applications including virtual meetings Professional service oriented writing and communication skills  Demonstrated ability in planning and organizing information  Ability to learn new tracking and wiki publishing software  Demonstrated ability in anticipating needs and providing solutions in administrative and logistical setting Experience and flexibility to  work with all levels of staff including a wide range of diversity and talent  Ability to adapt and thrive in changing, responsive, service environment Desire to produce quality work in a service-oriented support environment with passionate staff and community   And it would be even more awesome if you have this: Post high school learning (AA/BA) level classes and/or demonstrated vocational experience for role and position Experience in event planning Personal or professional international travel experience   Working in a technical organization in operational, administrative or service positions Working in International time zone and virtual community experience Some fluency in languages other than English The Wikimedia Foundation is...  ...the nonprofit organization that hosts and operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge, free of interference. We host the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive. The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive financial support from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA. The Wikimedia Foundation is an equal opportunity employer, and we encourage people with a diverse range of backgrounds to apply. U.S. Benefits & Perks* Fully paid medical, dental and vision coverage for employees and their eligible families (yes, fully paid premiums!) The Wellness Program provides reimbursement for mind, body and soul activities such as fitness memberships, baby sitting, continuing education and much more The 401(k) retirement plan offers matched contributions at 4% of annual salary Flexible and generous time off - vacation, sick and volunteer days, plus 19 paid holidays - including the last week of the year. Family friendly! 100% paid new parent leave for seven weeks plus an additional five weeks for pregnancy, flexible options to phase back in after leave, fully equipped lactation room. For those emergency moments - long and short term disability, life insurance (2x salary) and an employee assistance program Pre-tax savings plans for health care, child care, elder care, public transportation and parking expenses Telecommuting and flexible work schedules available Appropriate fuel for thinking and coding (aka, a pantry full of treats) and monthly massages to help staff relax Great colleagues - diverse staff and contractors speaking dozens of languages from around the world, fantastic intellectual discourse, mission-driven and intensely passionate people *Eligible international workers' benefits are specific to their location and dependent on their employer of record More information WMF Blog Wikimedia 2030 Wikimedia Medium Term Plan Diversity and inclusion information for Wikimedia workers, by the numbers Wikimania 2019 Annual Report - 2017  

Be a part of a movement of low wage workers that is confronting corporate greed and mistreatment of workers, raising the standards of service sector jobs, and winning dignity and respect on the job through solidarity and action! Customer/Boycott Organizers  develop strategy to persuade customers to support workers who are fighting to improve their lives at work. This work includes organizing customers to honor worker-called boycotts, inspiring customers to patronize union properties, and coordinating other customer actions in support of workers’ organizing efforts.  Customer/Boycott Organizers  work with worker committees and lead teams of volunteer activists. The work is typically 30% - Coordinating and executing creative actions at strategic locations to help generate support for customer campaigns and 70% - Research and other campaign related work. UNITE HERE  is leading the fight to organize hundreds of thousands of low-wage workers -- many of them African Americans, Latino and Asian immigrants, and women -- in hotels, casinos, cafeterias, and airport concessions throughout North America. Our union is at the forefront of battles for workers' rights, immigration reform, living wages, and quality jobs in many cities throughout North America. ( www.unitehere.org ) Customer/Boycott organizing  is a critical piece of our comprehensive campaigns. Across the United States and Canada, our union’s members (a majority of whom are women and immigrants) in the hotel and casino industries are standing in solidarity against corporations that are attempting to roll back hard-won decent wages, benefits and respect on the job. At the same time non-union hotel workers are fighting for the right to organize free from management intimidation and retaliation. Desired Qualifications: Must have passion for low wage and other worker struggles; Must have previous activist experience -- boycott experience a plus; Must be assertive and have excellent language, writing and computer skills; Applicants must be willing and able to travel to appropriate work sites. Must be willing to work long hours, including on weekends, and to relocate as necessary.   Duties Include (but are not limited to): Researching hotel and casino clients; Developing and carrying out strategy to move clients from hotels and casinos that are driving down industry standards;  Recruiting/developing/maintaining volunteer committees; Working with community and labor allies; Coordinating actions such as leafleting, delegations and marches. Initial location is San Francisco, but position may move in the future.