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Company Info

UCLA

Los Angeles, CA, United States

Phone:
Web Site: www.ucla.edu

Company Profile


ADMINISTRATIVE ANALYST, SENIOR, SUPERVISOR


col-narrow-left   

Job ID:

2392

Location:

Los Angeles, CA, United States 

Non-Profit Cause:

Education Higher
col-narrow-right   

Job Views:

65

Employment Type:

Full time

Posted:

04.17.2017
col-wide   

Job Function & Level:

TITLE (JOB LEVEL): Manager / Deputy Director
Accounting / Finance: Financial Control, Financial Planning

Job Description:

Job Title:ADMINISTRATIVE ANALYST, SENIOR, SUPERVISOR  
Working Title:Fund Manager Supervisor  
Salary:$4709 - $9308 monthly  
Job Type:Career  
Department Name:0205-MECHANICAL & AEROSPACE ENGINEER  
Department Website URL: 
Job Summary Statement:Acting as Business Office Manager to a two-person team, consisting of two (2) Administrative Analysts (Fund Managers); proactively manage the fund management services for all sponsored research activities in the Mechanical and Aerospace Engineering Department (MAE). The annual research funding appropriation for MAE is approximately $25 million. Provide complex analyses of University, Federal, State, and private funding agencies' policies and procedures. In conjunction with other units on campus, actively investigate and research problems and offer viable alternative solutions. Review and approve all payroll charges and transfers on research accounts. Provide a customer-service orientation in coordinating the flow of information, services, and resources to faculty. Act as backup to the pre-award (including budget preparation, proposals, and other related tasks), award, and post-award processes. Function as backup DSA. Recruit, train, and supervise Fund Managers.  
Percentage of Time:100  
Shift Start:8:00 am  
Shift End:5:00 pm  

Job Requirements:

 QualificationsRequired/Preferred
 
Demonstrated knowledge of fund accounting systems, sponsored research administration, payroll, purchasing, equipment management, and other financial services.
Required
 
Demonstrated skill in preparing budgets and projections using spreadsheet and database personal computer software.
Required
 
Demonstrated working knowledge of federal and state contract and grant fiscal policies and procedures.
Required
 
Demonstrated ability to work proficiently in Microsoft Word, Excel, Access, and Windows.
Required
 
Demonstrated ability to use financial mainframe information systems, including BRUINBUY, EDB, PTR, and others.
Required
 
Interpersonal skills to maintain cooperative and effective working relationships with faculty, staff, students, and other administrators.
Required
 
Demonstrated skill in setting priorities which accurately reflect varying levels of importance of multiple work assignments.
Required
 
Skill in working independently and following through on tasks with minimal supervision.
Required
 
Skill in writing clear, concise, logical, and grammatically correct business correspondence and analyses.
Required
 
Skill in speaking clearly and distinctly, using appropriate vocabulary and grammar.
Required
 
Ability to use diplomacy and respect confidentiality in sensitive situations.
Required
 
Working knowledge of the Graduate Student Research series and Professional Research series policies and procedures.
Required
 
Demonstrated ability to supervise effectively and to create a team atmosphere that fosters collaborative cooperation among staff members.
Required


Company Info


UCLA
Los Angeles, CA, United States
Phone:
Web Site: www.ucla.edu

ADMINISTRATIVE ANALYST, SENIOR, SUPERVISOR

col-narrow-left   

Job ID:

2392

Location:

Los Angeles, CA, United States 

Non-Profit Cause:

Education Higher
col-narrow-right   

Job Views:

65

Employment Type:

Full time

Posted:

04.17.2017
col-wide   

Job Function & Level:

TITLE (JOB LEVEL): Manager / Deputy Director
Accounting / Finance: Financial Control, Financial Planning

Job Description:

Job Title:ADMINISTRATIVE ANALYST, SENIOR, SUPERVISOR  
Working Title:Fund Manager Supervisor  
Salary:$4709 - $9308 monthly  
Job Type:Career  
Department Name:0205-MECHANICAL & AEROSPACE ENGINEER  
Department Website URL: 
Job Summary Statement:Acting as Business Office Manager to a two-person team, consisting of two (2) Administrative Analysts (Fund Managers); proactively manage the fund management services for all sponsored research activities in the Mechanical and Aerospace Engineering Department (MAE). The annual research funding appropriation for MAE is approximately $25 million. Provide complex analyses of University, Federal, State, and private funding agencies' policies and procedures. In conjunction with other units on campus, actively investigate and research problems and offer viable alternative solutions. Review and approve all payroll charges and transfers on research accounts. Provide a customer-service orientation in coordinating the flow of information, services, and resources to faculty. Act as backup to the pre-award (including budget preparation, proposals, and other related tasks), award, and post-award processes. Function as backup DSA. Recruit, train, and supervise Fund Managers.  
Percentage of Time:100  
Shift Start:8:00 am  
Shift End:5:00 pm  

Job Requirements:

 QualificationsRequired/Preferred
 
Demonstrated knowledge of fund accounting systems, sponsored research administration, payroll, purchasing, equipment management, and other financial services.
Required
 
Demonstrated skill in preparing budgets and projections using spreadsheet and database personal computer software.
Required
 
Demonstrated working knowledge of federal and state contract and grant fiscal policies and procedures.
Required
 
Demonstrated ability to work proficiently in Microsoft Word, Excel, Access, and Windows.
Required
 
Demonstrated ability to use financial mainframe information systems, including BRUINBUY, EDB, PTR, and others.
Required
 
Interpersonal skills to maintain cooperative and effective working relationships with faculty, staff, students, and other administrators.
Required
 
Demonstrated skill in setting priorities which accurately reflect varying levels of importance of multiple work assignments.
Required
 
Skill in working independently and following through on tasks with minimal supervision.
Required
 
Skill in writing clear, concise, logical, and grammatically correct business correspondence and analyses.
Required
 
Skill in speaking clearly and distinctly, using appropriate vocabulary and grammar.
Required
 
Ability to use diplomacy and respect confidentiality in sensitive situations.
Required
 
Working knowledge of the Graduate Student Research series and Professional Research series policies and procedures.
Required
 
Demonstrated ability to supervise effectively and to create a team atmosphere that fosters collaborative cooperation among staff members.
Required